Temporary Level III Explorers Childcare Billing and Enrollment Office Assistant at MCEC,
Job in
Minnetrista, Hennepin County, Minnesota, USA
Listed on 2026-10-13
Listing for:
Minnetonka Public Schools
Part Time, Seasonal/Temporary
position Listed on 2026-10-13
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk
Job Description & How to Apply Below
Location: Minnetrista
Position Type
Office Assistants/Community Education Office Assistant
Date Posted10/7/2026
LocationMinnetonka Community Education Center (MCEC)
Date AvailableOctober 28, 2026
Closing Date10/14/2026
Assignment22 weekly hours for approximately 18 weeks
Thursdays and Fridays, 6 hours per day
Additional 10 hours per week can be on a flexible schedule during the week
Wages and BenefitsMinimum hourly rate: $25.41
to view the wage schedule.
Wages can be found in Appendix
A.
Not benefit eligible.
Job Responsibilities- Process childcare account transactions including charges, refunds, adjustments, and fees, while managing monthly billing, deposits, and accounts receivable follow-up on unpaid balances.
- Monitor and support accounts with past due balances, working with families to facilitate timely payment and maintain positive relationships.
- Administer county childcare assistance billing and support families in understanding and accessing financial support options such as scholarships and subsidies.
- Reconcile financial data for annual program audits and ensure compliance with internal accounting controls, maintaining strict confidentiality and data security.
- Manage comprehensive data for 1,500+ Explorers childcare students, including schedules, enrollment periods (school year, non-school days, summer), and detailed family, emergency, health, custody, contract, and billing information.
- Oversee seasonal setup and maintenance of the registration system, ensuring accuracy and accessibility for families and staff.
- Track enrollment trends and generate reports for site supervisors and program leadership to support planning and decision-making.
- Create a welcoming, supportive environment by providing clear information on program options and policies, helping families select the best fit for their children, and guiding them through the enrollment process.
- Deliver responsive customer support by answering questions, addressing concerns, and resolving issues related to fees, invoices, scheduling, contracts, and individual family needs while clearly communicating policies and procedures.
- Assist with projects as directed by the Explorers leadership team and provide on-site program support during high-need times.
- Contribute to successful community engagement by supporting key MCE events, including the Youth Triathlon and Tour de Tonka, and maintaining availability on designated workdays.
- Manage operational access systems by maintaining the key card system, including activating and deactivating cards for Explorers families and staff.
- Assist with clerical functions related to staff hiring, including organizing materials, maintaining records, and supporting onboarding processes.
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