Associate Registrar, Data Management and Reporting

Associate degree or equivalent experience.

Associate Registrar, Data Management and Reporting

Registrar’s Office

Exempt

1.0

Monday-Friday, 8AM to 5PM; 5 days on-site until completion of training period then minimum 3 days on-site; flexible work arrangements can be proposed and are subject to approval by Registrar; occasional evening or weekend work as need required; travel less than 2% of the work schedule, which includes local (Twin Cities metro area) and regional travel.

$63,282-$71,156

• Manage the validity and integrity of the data that are flowing into and out of the institutional data systems, and document and communicate data process procedure:
  • Establish and manage processes for inputs into the College Student Information System (SIS).
  • Supervise and train others on entering, loading, and updating of student data into College SIS.
  • Ensure that student information input and maintenance concurs with established data standards.
    • Provide continual review of all activities of the data process team.
    • Review data error reports and resolve data errors.
    • Collaborate with all users of student data to ensure data accuracy across campus.
  • Create and maintain all documentation for all student data and document input, workflow, maintenance and verification procedures.
  • Serve as the primary point of contact for troubleshooting issues related to the SIS and work with Information Technology staff to resolve technical problems.
    • Serve as the Registrar's representative on the Information Security Council and report security concerns and protocols to the Registrar.
  • Review and suggest improvements to current processes and programs within the SIS.
  • Maintain SIS permissions and administrative tasks within the SIS.
  • Work with offices, departments, and programs regarding software integrations with the SIS.
  • Assist with implementation of Oracle SIS and integrations with existing College SIS and other related software/programs.
• Coordinate data reporting services:
  • Provide reports for internal and external requests from the SIS, including but not limited to registration reports, Dean’s list, Deans Council reports, class ranking, census data, end of term checks, and faculty requests for data.
  • Work closely with the Director of Institutional Effectiveness and Assessment for institutional research reporting, and effective data analysis and integrity practices.
• Oversee some of the day-to-day Registrar Office operations:
  • Coordinate registration processes and priority registrations.
  • Process course repeat coding and approval/denial workflow.
  • Apply registration holds.
  • AP/IB score retrieval.
  • Maintain/manage the monthly office task list calendar and coordinate with team members.
  • Coordinate the commencement list and work closely with Assistant Registrar for Degree Completion, prepare the program and assist with diplomas and seating chart and other miscellaneous duties related to commencement.
  • General office duties including answering phones and registrar email.
• Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.
• Complete and meet deadlines for required training and performance management cycle.
• Perform other duties as assigned.

• Reports to the College Registrar.
• This position does not supervise staff or students.

• Education:
  
  Associate degree or equivalent experience.
• Experience:
  
  3+ years of experience in roles which encompass customer service working with a broad cross of people from different backgrounds, experience working with spreadsheets, databases, Google Apps, demonstrated multitasking abilities, self-starter, and have…