Level III Early Childhood Office Assistant at MCEC,

35 weekly hours, 12 months per year

Minimum hourly rate: $25.41

to view the wage schedule. Wages can be found in Appendix

A.

Medical and dental benefit eligible position.  to view benefit details.

• Program Support
• Performs a wide variety of office coordination responsibilities including, but not limited to, reception/screening, administrative support, scheduling appointments, records/data management, calendars, and information exchanged in a manner which meets the needs of staff, district and members of the community.
• Coordinates and administers building security procedures by administering the building access card process for Preschool, ECFE, Junior Explorer and ECSE. Including running background checks, confirming identities of participants, card activation, documentation and monitoring of who has access.
• Accurately processes payments, refunds, class cancellations, changes and registrations for all Early Childhood programs. Track and monitor School Readiness, and Early Childhood Special Education reserved enrollments. Create individualized billing for School Readiness. Contact accounts holders when payments are missed and ensure debts are collected.
• Ensures accurate, standards-based entry of student and family data so information synchronizes correctly across systems (e.g., Skyward, ARUX, TS GOLD). Observes data privacy requirements and is knowledgeable and sensitive to student/parent custodial issues. Facilitate the collection of birth certificates to aid in the creation of student's MARSS numbers. Ensure all information in ARUX is accurate in order to provide all necessary information to student enrollment to ensure accurate Skyward records for State EdFi data reporting for both Minnetonka Preschool and ECFE.
  
  Verifies Skyward enrollment for all ECFE and Preschool registrations to ensure district communications are delivered. Maintains fall and spring lists of open-enrolled students across Eleyo and Skyward.
• Guides and processes staff purchasing requests. Initiates Skyward financial computer program, determine budget coding, monitor purchase order progress and problems, investigate order discrepancies, and distribute material. Forwards purchase orders to Coordinator of ECFE for approval and to District business office or vendors. Acts as liaison in purchasing for staff, district office and vendors.
• Responsible for building courses and sections in ARUX, monitoring enrollment, changes, additions, deletions. Also responsible for getting the current ECFE information to the MCE Marketing Specialist for the production of the Preschool Catalogs and ECFE booklet.
• Anticipates and prepares registration and class roster materials to help promote a smooth transition for students and staff at both the opening and closing of the school year.
• Maintains strict confidentiality of student, family, staff, and district information. Manages records in compliance with data privacy requirements and demonstrates awareness of custodial considerations.
• Schedules new family tours of the Minnetonka Preschool and ECFE Program with the Coordinator of ECFE and helps families choose a class or preschool that fits their needs.
• Staff Support
• The Office Assistant is responsible for creating, maintaining, and monitoring financial records to ensure accurate fiscal transactions and proper account coding each fiscal year. Collaborates with School Readiness and Early Childhood Special Education staff to coordinate shared enrollment and placement activities.
• Provides training, guidance, and ongoing mentorship to support staff development and effectiveness. Communicates daily via email information pertinent to ensure staff are aware of changes in the building and upcoming deadlines.
• Manag…