Administrative Clerk

Job Description - Administrative Clerk (56357)#

Job Description | | || - | - || Administrative Clerk up to 18 months Job Number: 56357
* Deliver proactive administrative support to the Director, including complex calendar scheduling, priority tracking, and meeting preparation
* Coordinate day-to-day office operations such as telecommunications, supply ordering, corporate procurement card administration, and onboarding logistics for new hires
* Serve as an initial point of contact for telephone, email, and in-person inquiries, liaising with internal teams, vendors, and community partners
* Prepare, format, and proofread formal documents, presentations, memos, and statistical reports to ensure adherence to corporate standards
* Organize section meetings and workshops by booking locations, assembling agendas, recording accurate minutes, and following up on action items
* Manage records and correspondence retention in compliance with FOIP standards and corporate record management systems
* Support human resources administrative tasks, including tracking vacation schedules, earned days off (EDOs), and facility maintenance requests
* Collaborate with administrative peers across the branch to align workflows and share best practices
* Perform other related duties as assigned

Qualifications:

* Completion of Grade 12 or equivalent, OR completion of an appropriate certificate program from an approved business school or college
* Minimum of two (2) years of progressively responsible and diversified work/information processing experience, OR a minimum of two (2) years of diversified data entry experience including general office procedures
** Assets:*
* * Experience utilizing corporate enterprise applications such as POSSE, SAP, Ariba, or applicant tracking systems like Taleo
* Working knowledge of Protection of Privacy Act (POPA) guidelines and corporate records management standards
** Skills required for success:*
* * Exceptional time management and organizational abilities to prioritize high-volume tasks under tight deadlines
* Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel)
* Strong written and verbal communication skills, including thorough proofreading, grammar, and document formatting capabilities
* Sound problem-solving abilities and discretion when managing confidential information and sensitive inquiries
* A customer-service mindset with a proven ability to build positive relationships across multidisciplinary teams and external collaborators
* Alignment to our Cultural Commitments and Leadership Competencies
* Embracing a culture of equity, diversity, reconciliation, and inclusion
* Alignment with the goals of the
** Conditions of Employment:*
* * Applicants may be tested
** Work Environment:*
* * This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
* The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement, and the incumbent will be notified in advance.
** The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact** ******. Learn more about our benefits*
* *** Up to 1 temporary full-time position for up to 18 months in accordance with Article 18.02 of the Collective Agreement**
* ** Hours of Work:
** 33.75 hours per week
** Salary Range:** $26.640 - $33.081 (Hourly); $46,933.02 - $58,280.45 (Annually)
** Recruitment Consultant:
** LG/SB
* Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.
* Classification

Title:

Word/Data Processing Clerk II Posting Date:
Nov 2, 2026 Closing Date:
Nov 16, 2026 11:59:00 PM (ABT) Number of Openings (up to): 1 - Temporary Full-time Union: CSU 52 Department:
Infrastructure Services Work Location(s): 14th Floor Edmonton Tower,  Avenue Edmonton T5J 0J4 |
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