Reunion Student Coordinator

Available during Term and Break

Job Title:

Reunion Student Coordinator

Reports To:

Reunion and Alumni Programs Administrator
Department:
Office of Alumni Relations
Division:
Development and Alumni Relations

The Office of Alumni Relations is seeking Reunion Coordinators to support the broader mission of the Office of Alumni Relations by developing and supporting Reunion and On-Campus alumni events. Reunion Coordinators will work with alumni relations staff to help put on and promote successful alumni events on campus to increase and support alumni engagement.

The position averages 5-8 hours per week during the academic year (starting either winter or spring term) and is compensated at the level established by Student Financial Services for term student salaries. This position has a large focus on Carleton’s Alumni Reunion weekend which is the weekend after commencement. You are required to be able to work through June 20th this year.

Hours are subject to change during Reunion weekend.

• Desire to connect with Carleton alumni
• Comfortable in a leading a group of your peers
• Ability to work closely with a team to coordinate events
• Basic literacy in digital content creation
• Enthusiasm for Carleton
• Ability to stay calm and problem-solve under pressure
• Desire to work hard and think creatively

Carleton Reunion generally brings back 2,500+ alumni and guests back to campus and is June 18th - 20th this year. This is the week after commencement and two weeks after finals are completed. The Alumni Relations Office will pay for your housing at this time which includes meals through commencement and meals during Reunion weekend. You are on your own for meals for roughly 3-5 days.

The Reunion days can get long hours and overtime time is provided at time and a half as necessary.

• Assist Alumni Relations staff in recruiting and leading 100+ student workers the weekend of Reunion
• Organize events with the assistance of the Reunion and Alumni Programs Administrator.
• Collaborate with Alumni Relations staff on Reunion events: organize supplies, student worker staffing, print projects, etc..
• Assist 100+ student workers on understanding their job responsibilities and making sure that they are able to do them successfully. This includes quick problem solving in the moment and being able to keep calm in stressful situations.
• Assist in the execution of alumni events.

• Work in Canva and/or InDesign to create digital and printed materials following the brand guidelines of the college and the Office of Alumni Relations.
• Meet with supervisor & Alumni Relations team regularly to establish expectations and goals.
• Assist with administrative projects as needed. This could include addressing mailings, alumni event preparation, and general alumni communications (texting via platform, emails, postcards, etc.)
• Help develop and maintain reports and data tools.
• Support Alumni Relations staff as needed especially in event preparation, communication with other students and staff, and organization of supplies for the events.

• Connect with Alumni throughout the year and during Reunion
• The opportunity to meet with Alumni Relations throughout the year to learn more about the profession of volunteer management and event programming.
• May be asked to join Alumni Relations staff in representing the College during programs throughout the year.
• Participating in professional development and team building opportunities as scheduled by Reunion and Alumni Programs Administrator.

The National Association of Colleges and Employers (NACE) highlights 8 career readiness competencies students should be proficient in to be successful in the workforce. In this role, students will have the opportunity to grow in the following competencies:

• Career and Self-Development
• Leadership
• Communication
• Professionalism
• Critical Thinking
• Teamwork
• Technology