Sample Coordinator Job Loretto Minnesota USA,Supply Chain/Logistics

Location: Loretto

At Eagle Aluminum, we don't just supply architectural aluminum trims and extrusions—we help build the visual standard for modern spaces. As a fast-growing industry leader, we thrive on quality, precision, and smart innovation. We are looking for a dynamic Sample Coordinator to oversee the sample program by monitoring inventory levels and ordering supplies. This role supports the Marketing, Customer Service, and Sales teams in fulfilling sample orders.

Responsibilities include preparing samples to meet quality standards, coordinating marketing mailings, and promotional item requests. The ideal candidate is organized, detail-oriented, and able to work both independently and as part of a team.

Key Responsibilities Customer Service and Sales Support:

Assist the sales team by entering sample orders into the CRM/ERP system
Monitor reports of open sales orders that contain sample requests
Fulfill open order requests daily for all outbound sample and promotional items
Coordinate with Shipping Manager to fulfill sample order shipments

Sample Management:

Monitor inventory levels of sample profile stock
Monitor inventory levels of sample anodized, and powder coated color chips
Monitor inventory levels of assembled sample kit stocks
Monitor inventory levels of promotional products/giveaways
Ensure sample products kept in the sample room are organized
Monitor inventory levels of samples and sample supplies to ensure stock
Coordinate with Warehouse to request profile inventory replenishment
Implement quality control measures for all sample program items
Order basic supplies for sample packaging requirements

Sample Preparations:

Clean, inspect, label, and package color samples from various vendors
Clean, inspect, and label extrusion samples for inventory bins, kits, packages
Periodically assemble large quantities of profile kits for inventory
Manage creation of labels for all samples
Label and package custom cut samples for order fulfillment
Ensure all outbound products meet Eagle quality standards
Ensure timely shipping/mailing of samples

Marketing Support

Coordinate with the Marketing Department on mailings or collateral requests
Process monthly bulk mailings of catalogs and brochures
Process weekly mailings of single catalogs and brochure requests

Qualifications

Exceptional organizational skills with the ability to manage multiple tasks simultaneously while meeting deadlines
Problem-solving mindset with keen attention to detail
Comfortable using computers and technology
Ability to work independently as well as part of a collaborative team environment
Flexibility and willingness to perform other various duties as required
Ability to lift 30+ lb and stand for several hours