Assistant Director of Faculty Affairs

Job Posting

Location:

Claremont, CA

Job Posting

Title:

Assistant Director of Faculty Affairs

Job Description:

ABOUT POMONA COLLEGE:

Located near Los Angeles, California, Pomona College is widely regarded as one of the nation’s premier liberal arts colleges. Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities. Pomona is a member of The Claremont Colleges.

JOB PURPOSE: The Assistant Director for Faculty Affairs advances the College’s mission by providing administrative and programming support for faculty personnel and governance matters and by leading budget analysis for Academic Affairs. The Assistant Director collaborates with the Director of Faculty Affairs on faculty review procedures, data, and policy and is responsible for maintaining highly confidential, sensitive information with a high degree of organization and accuracy.

The Assistant Director also coordinates faculty committee activities and events. The role will regularly assist division priorities with grant management and budget oversight through the preparation of financial narratives and visualizations. The position is primarily responsible for sensitive employment and budgetary information and is expected to work both independently and in collaboration with internal and external partners.

ESSENTIAL FUNCTIONS: Reporting to the Director of Faculty Affairs, the Assistant Director performs the following essential duties and responsibilities:

• Provide administrative support to the College’s faculty reappointment, tenure and promotion review process and other faculty reviews, including department assessments, professional activities reports.
• Provide administrative support to faculty committees, including the Faculty Personnel Committee, Cabinet, and Executive Committee. Prepare and distribute materials, maintain digital archives of materials and minutes, and oversee all meeting logistics.
• Coordinate events and programs initiated by the Director of Faculty Affairs and Associate Dean for Diversity, Equity and Inclusion, including New Faculty Orientation, Department Chair Onboarding.
• In collaboration with the Office Operations Manager, provide support for Academic Affairs activities as needed.

• Perform financial analyses by comparing actuals year-over-year, including variance analysis against financial plans to provide a narrative on historical and future financial outlook.
• Develop predictive financial models to support Dean’s Office decision making.
• Assist with the development of multi-year financial models, plans, reporting, and metrics for the division and suggest budgeting course correction as needed.
• Document Dean’s Office business processes and procedures.
• Assist in establishing and enforcing procurement and budgeting policies and procedures.

• Oversee digital systems maintained by the division with a high degree of confidentiality, accuracy, consistency, and discretion, including Watermark Insights, Tableau, CX, SharePoint.
• Manage incoming data and reporting requests from external partners.
• Prepare internal reports in collaboration with the Office of Institutional Research.