Planning Coordinator

We are currently seeking a Planning Coordinator to join our Clara City, MN team at Actus Nutrition.

Location: Clara City, MN

Schedule: Monday–Friday, 8:00 a.m. – 5:00 p.m.

Pay: $25–$28 per hour (DOE)

• Coordinate and schedule production activities to meet customer delivery requirements while considering material availability, lead times, line capacity, staffing, and allergen clean requirements.
• Post and maintain weekly production schedules for all production areas; revise schedules as needed to address material shortages, order changes, or downtime.
• Coordinate release, scheduling, and completion of work orders in System 21.
• Oversee production paperwork distribution, post-production packet review, sample bookings, and work order completion.
• Manage production and blending schedules to ensure product availability and optimize throughput.

• Monitor and evaluate inventory levels, product flow, and system accuracy; recommend and implement process improvements.
• Manage daily, period-end, and physical inventory reconciliations in System 21.
• Investigate and resolve inventory discrepancies, cost variances, and system inaccuracies (BOMs, run rates, pallet data, etc.).
• Manage cycle counts and assist with year-end physical inventory.
• Process inventory adjustments as needed.
• Manage rework, residual, excess, and aged inventory.
• Maintain floor stock of finished goods for designated customers.

• Develop and implement performance metrics for inventory, information flow, and production efficiency.
• Ensure timely and accurate production data entry and reporting.
• Create and manage distribution orders for shipments to and from sister plants.
• Serve as point of contact for IT; assist with equipment tracking and training.

• Collaborate daily with Sales & Operations Planning, Supply Chain, Production, and QA teams.
• Coordinate raw material and packaging availability with Supply Chain.
• Allocate outgoing shipments and assist QA with documentation and labeling timelines.
• Communicate schedule changes promptly to impacted teams.

• Answer and direct incoming calls; greet and assist visitors.
• Coordinate visitor notifications, safety equipment distribution, and employment application processes.
• Provide general administrative support, including filing, correspondence, presentations, office supply management, shipping preparation, and local errands.
• Assist as backup for other office staff as needed.
• Support independent auditors and special projects as assigned.

• Actively follow and promote food safety practices to prevent foodborne illness or injury.

• Assist with audits and special projects.
• Perform additional duties as assigned by management.

• Experience with ERP systems (System 21 preferred)
• Production planning or scheduling experience
• Strong organizational, communication, and problem-solving skills