Project Administrator

Project Administrator### Project Administrator Apply:
Eden Prairie, MN:
Remote:
Full time:
Posted 5 Days Ago:
JR1257
** COMPANY
* * Ready to join EVS? We're not just engineers and surveyors; we're the dream team of innovation! With forty-five years of electrifying excellence, we're the pioneers shaping the future of renewable energy. Our dynamic team excels in Civil and Electrical, with expertise in Solar PV & BESS, Power Studies, Transmission, and Substation, as well as Geotechnical, Structural Engineering, and Land Surveying.

Rooted in Respect, Integrity, and Humility, we're on a mission to make every project a game-changer. With mentorship, hands-on action, and the wisdom of industry leaders, we're here to build lasting connections and deliver top-tier services. Join the party, let's light up the future!
** PROJECT ADMINISTRATOR
*
* Location:

Minnetonka, MN | Hybrid | Remote

Schedule:

Full-Time Salary: $60,000 – $70,000 (based on experience)  The Project Administrator supports project financial management, contract administration, billing, and accounts receivable activities across EVS projects. This role works closely with project managers, finance teams, clients, and internal project administration staff to ensure accurate project records, timely invoicing, effective collections, and compliance with client and company requirements.

The Project Administrator also serves as a resource for other project administrators, helps improve project administration workflows, and supports consistent financial processes across the organization. This role is well suited for someone who is detail-oriented, proactive, comfortable managing multiple deadlines, and experienced in project billing and financial coordination.  
** WHAT YOU’LL DO
*** Set up and maintain project records in Vantagepoint, ensuring accurate project information and financial tracking.
* Manage contract follow-ups, change orders, and client documentation updates.
* Build and maintain strong working relationships with client accounting teams to support efficient invoicing and timely payments.
* Review project timesheet entries, identify discrepancies, and coordinate corrections with project teams.
* Coordinate monthly billing cycles to ensure invoices are accurate and submitted according to client deadlines.
* Partner with project managers to gather billing instructions, confirm project details, and resolve invoicing questions.
* Review Work in Progress (WIP) and make necessary adjustments and corrections before month-end.
* Troubleshoot billing discrepancies and coordinate resolutions between internal teams and clients.
* Conduct biweekly accounts receivable reviews to identify overdue invoices and determine appropriate follow-up actions.
* Communicate proactively with clients regarding outstanding balances and payment status.
* Escalate aging invoices in accordance with company procedures and maintain appropriate follow-up documentation.
* Prepare supporting documentation and detailed responses to client billing inquiries.
* Provide guidance and support to Project Administrator I team members and assist with training new employees on Vantagepoint, billing procedures, project workflows, and client-specific requirements.
* Identify opportunities to improve project administration processes, reporting, and operational efficiency.
* Collaborate with Senior Project Administrators (SPAs) to refine policies, procedures, and reporting methods.
* Lead discussions and facilitate technology and process meetings, including PA-L10, PMO-L10, and accounts receivable meetings, using MDC Boards and other project management tools.
* Assist with subconsultant onboarding by collecting required documentation and initiating Master Service Agreements (MSAs).
* Support LLC invoicing and ensure accurate processing and coordination between Inc and LLC entities.
* Maintain accurate financial records and handle confidential client and company information with professionalism.
* Manage competing priorities and deadlines while taking ownership of assigned responsibilities and following through outstanding items.  
** WHAT YOU’LL BRING
*** Bachelor’s degree in Business, Accounting, Project Management, or a related field, or equivalent relevant work experience.
* Three to five years of experience in project administration, accounting, billing, accounts receivable, or a related role.
* Strong understanding of project financial workflows, contract administration, billing procedures, and accounts receivable management.
*…