Senior Executive Assistant to UHC Chief Operating Officer - Minnetonka, MN

United Health Group is a health care and well-being company that's dedicated to improving the health outcomes of millions around the world. We are comprised of two distinct and complementary businesses, United Healthcare and Optum, working to build a better health system for all. Here, your contributions matter as they will help transform health care for years to come. Make an impact with a team that shares your passion for helping others.

Join us to start Caring. Connecting. Growing together.

This Senior Executive Assistant position provides full-spectrum administrative support to the Chief Operating Officer of United Healthcare. The ideal candidate will demonstrate exceptional professionalism, sound judgment, and executive presence while managing a wide range of confidential and time-sensitive matters. This position requires a proactive and emotionally mature professional who can anticipate needs, balance competing priorities, and operate seamlessly in a fast-paced environment.

The role is based in Minnetonka, Minnesota, working in a hybrid model defined as four days per week in the office.

• Provide administrative support to the Chief Operating Officer and other executives as needed in a manner consistent with the highest level of performance and professionalism while building effective relationships with other administrative assistants; operate as a team player and provide back-up support as needed
• Maintain and update calendars; manage incoming scheduling requests, prioritize and communicate with all parties
• Coordinate travel arrangements (domestic and international); provide flight/hotel information, itineraries, etc.
• Submit travel expense reports timely and accurately
• Organize meetings including scheduling and coordinating with remote participants, setting up resources and technology requirements (e.g., conference rooms, catering, and MS Teams)
• Create and prepare meeting materials (e.g., PowerPoint presentations, spreadsheets and meeting agendas) and ensure distribution to meeting attendees in a timely manner
• Review documents to ensure accuracy and quality and revise as needed
• Manage office documents in accordance with enterprise records management procedures
• Business Segment Liaison (BSL) duties - assist with on/off boarding employees, request for hardware, software applications and supplies within department standards and company procedures
• Keep inventory of department office supplies and place orders for replenishment as needed

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

• 7+ years of administrative support experience
• 3+ years of executive assistant experience supporting C-suite leaders within a global, complex and fast-paced Fortune 500 organization
• Experience managing multiple tasks/projects and deadlines simultaneously with attention to detail
• Experience leveraging AI capabilities such as ChatGPT and Copilot to improve team efficiency
• Experience coordinating travel arrangements and large meetings for senior leadership
• Experience coordinating office moves including hardware and software requisitions, submitting expenses, new hire onboarding and other office management responsibilities
• Advanced experience with MS Office applications (Word, Outlook, PowerPoint, and Excel)
• Proven executive presence, professional demeanor and communication skills
• Reside within commuting distance to Minnetonka, MN office

• Experience working in healthcare industries
• Experience supporting multiple executives within a fast-paced environment

• Demonstrated interpersonal skills
• Tact, diplomacy, and sensitivity to respect confidential information
• Comfortable with change
• Strong emotional intelligence
• Exceptional attention to detail and follow-though
• High energy, positive outlook, remains calm in stressful, pressured situations; remains calm when problem solving
• Self-directed, works efficiently both independently and collaboratively
• Exceptional organizational skills…