Office Administrator​/Facility Management and Services

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Office Administrator/Facility Management and Services

Required Skills

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Fedex , Office Management , Printing , scanning , Teleconference

Location

Duration

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Expected 3 month contract with possible extension

Pay Rate: $27/hr the pay rate may differ depending on your skills, education, experience, and other qualifications.

• Medical Insurance in compliance with the ACA
• 401(k)
• Sick leave in compliance with applicable state, federal, and local laws

Organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency. Supports prints device and mail services, office and supply inventory mgt, conference room/AV support and general office admin support. Energetic experienced professional who is able to wear multiple hats. Needs experience in handling a wide range of administrative and executive support related tasks and able to work independently.

Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse employees.

• Deliver paper for office equipment such as printers, copiers and fax machines
  First responder for a print device issues then contact tech services if additional support is needed
  Ensure proper maintenance and usage of all equipment and supplies.

• Process all outgoing pre-stamped personal USPS.
  Process all outgoing Fed Ex packages (Business use only).
  Verify, sign and record all incoming/outgoing Accountable Mail, i.e., Fed Ex, DHL, UPS, Express, Registered, Certified, Insured and Custom Design Mail.
  Deliver incoming Fed Ex, DHL, UPS, Staples packages
  Sort and deliver all incoming U.S. Postal Service mail
  Deliver and obtain signature for all Accountable Mail pieces
  Handle “rush” pick-up/delivery requests for internal and outgoing correspondence (Business use only)
  Maintain and provide specialized mailing forms i.e. Express, Registered, Certified and Insured
  Daily interaction with other vendors to ensure that procedures and work standards relating to Mail Center operations are maintained (ex. Fed Ex, DHL, USPS, UPS, Couriers, Neopost, Staples, Iron Mountain,).
  Provide vendors with updated address to improve accuracy of incoming mailings

Coordinates audio-visual equipment and prepares facility for meeting (including Skype, Web Ex, teleconference and VTC)
Ensure proper maintenance and usage of all equipment and supplies
Prepares coffee and set out snacks as requested