Office Manager​/Executive Assistant

Johnson Health Tech is one of the world’s largest and fastest-growing fitness equipment manufacturers, delivering innovative solutions that help people live healthier lives. Through our award-winning portfolio of commercial and residential brands, we serve customers in more than 60 countries worldwide.

Job Type: Full-time

Johnson Health Tech’s U.S. Hearing Care business is entering an exciting growth phase as it establishes a new hearing healthcare organization and U.S. headquarters in Minnetonka, Minnesota. The Office Manager / Executive Assistant is a highly visible, trusted role responsible for daily office operations and direct executive support to the President of North America.

The ideal candidate is a polished, welcoming, and dependable professional who brings sound judgment, initiative, discretion, exceptional organization, and proactive follow-through to create an outstanding workplace experience and keep leadership priorities on track.

• Take ownership of day-to-day office operations, ensuring a professional, organized, welcoming, and well-functioning workplace.
• Serve as the primary onsite point of contact and welcoming presence for employees, customers, vendors, business partners, and visitors.
• Answer and direct incoming telephone calls, respond professionally to general inquiries, and connect callers with the appropriate departments or team members.
• Greet visitors, coordinate their arrival, and ensure a positive and seamless experience.
• Maintain an attractive, comfortable, and well-stocked office environment, including beverages, coffee, refreshments, kitchen amenities, office supplies, and meeting spaces.
• Manage relationships with office service providers, including cleaning, maintenance, catering, building management, and other vendors.
• Coordinate routine facility needs, service requests, deliveries, equipment maintenance, and general office improvements.
• Help establish practical office procedures, organizational systems, and workplace standards as the business grows.
• Maintain conference room readiness and coordinate meeting logistics, technology support requests, refreshments, and visitor accommodations.

• Serve as a trusted administrative partner to US Hearing Aid leadership team
• Manage and coordinate executive calendars, appointments, meetings, and scheduling priorities.
• Arrange domestic and international business travel, accommodations, itineraries, and related logistics.
• Assist with executive correspondence, presentations, documents, expense reports, and administrative requests.
• Coordinate leadership meetings, prepare agendas and materials, capture action items when requested, and help ensure timely follow-through.
• Anticipate needs, proactively resolve administrative challenges, and help the President stay organized and focused on strategic business priorities.
• Handle confidential business, personnel, and financial information with professionalism and discretion.
• Support special projects and other administrative initiatives as the organization develops.

• Act as a professional point of contact and administrative liaison between the U.S. Hearing Care office, Johnson Health Tech's U.S. corporate headquarters in Cottage Grove, Wisconsin, and Hearing Care headquarters in Taiwan.
• Facilitate clear, timely communication and coordination across domestic and international teams.
• Assist with scheduling cross-functional and international meetings across multiple time zones.
• Support travel logistics, meeting arrangements, hospitality, and office visits for U.S. and international executives.
• Coordinate administrative requests and follow-up items with shared corporate functions such as Finance, Human Resources, Information Technology, and other departments.
• Represent the U.S. Hearing Care organization with warmth, professionalism, and cultural awareness.

• Help create and sustain a positive, collaborative, and welcoming office culture.
• Coordinate onsite team meetings, celebrations, employee appreciation activities, lunches, and other workplace events.
• Assist with planning and hosting leadership visits, customer meetings, training sessions, and company gatherings.
• Help welcome new employees and coordinate their initial office experience, workspace readiness, access, and basic onboarding logistics in partnership with HR and IT.
• Identify opportunities to improve the…