Administrative Assistant

Administrative Assistant

Trinity Health – Minot, ND

Base pay: $18.60/hr – $26.97/hr

Position Summary:

The Administrative Assistant provides high‑level administrative, clerical, and organizational support to departmental leadership within Health Information Management. This role coordinates daily office operations, manages communication channels, maintains sensitive records, and ensures the smooth flow of information across the department. The Administrative Assistant prepares professional correspondence, assists with document processing, organizes schedules, and supports meeting coordination. They also serve as a primary point of contact for staff, visitors, and other internal departments, requiring polished communication skills, sound judgment, and the ability to handle confidential information with discretion.

The position is instrumental in maintaining an efficient and well‑organized office environment while supporting departmental goals and workflow.

• Provide administrative support, including preparing correspondence, maintaining records, and managing internal documentation.
• Coordinate scheduling activities, arrange meetings, prepare agendas, and support leaders with calendar management and follow‑up tasks.
• Greet visitors, respond to inquiries, and direct communication to appropriate staff members while ensuring excellent customer service.
• Maintain filing systems, both electronic and physical, ensuring the accurate organization and retrieval of confidential information.
• Assist with the creation, proofreading, and formatting of reports, presentations, and departmental materials.
• Support daily office operations, including supply ordering, task prioritization, and problem‑solving to ensure workflow efficiency.

Entry level

Full‑time

Administrative

Hospitals and Health Care