External Affairs Business Support Officer

Position: Income and External Affairs Business Support Officer
We are recruiting for a temporary Income & External Affairs Business Support Officer for a social welfare charity. You will provide high-quality business and administrative support across the Directorate, enabling colleagues to deliver effectively. This is a varied role, ideal for someone who is organised, proactive, systems focused and keen to develop within a fast-paced charity environment. Hybrid working min 2 days in their London Office , being flexible to the business needs.

The Role:

Manage the Director's diary, schedule meetings, and coordinate travel and logistics for senior staff as required. Provide comprehensive administrative and business support across the Directorate. Prepare agendas, papers, and accurate minutes for internal and external meetings. Assist with meeting co-ordination, including scheduling, preparing papers, taking actions. Process invoices, raise purchase orders, track spending against credit card spend and support financial reporting.

Support financial processes, including processing invoices, beacon (CRM) updating and credit card reconciliation etc. Provide support to cross-directorate projects, tracking actions and deadlines, and preparing materials. Support the collation of information and data for reports to senior leadership, trustees, and funders Support reporting processes across the Directorate Assist with planning and delivery of internal and external events, workshops, and stakeholder meetings.

Project manage events across the Directorate (e.g. external events, Directorate wide meetings etc), including booking travel for Co-Production Partner's participation. The Candidate:

Experience of providing EA / Administrative or business support in a busy environment Experience in working with financial information Experience in Project Administration

Experience of managing multiple priorities and meeting deadlines.

Experience of working with IT systems, databases, and digital tools. Some experience supporting teams involved in income generation, communications, or policy work.