Engineering Administrative Assistant

Basic Function

Engineering Coordinator executes tactical activities integral to the development of new products and the constant improvement of existing ones.

• Project Coordination
  • Maintain the active projects in our project management system; updating project status and progression, adjusting timeline as necessary, and recording accomplished tasks and milestones.
  • Manage flow of communication in internal systems to ensure clear communication and project progression.
  • Assist the VP of Engineering with customizing and applying project templates to new product development projects.
  • Update calendars to ensure clear expectations and optimize team focus and flow.
• Department Coordination
  • Champion tactical preparation for all engineering department testing and training events. Activities include, but are not limited to: managing testing plans, helping identify testing/training locations, communicating and scheduling with site owners, obtaining and documenting necessary approvals, scheduling event with all stakeholders and participants, facilitating all required travel plans, helping engineer in charge of the project to ensure required equipment is identified and packed, and executing internal scheduling/ordering requirements (e.g., ABI trucks, trailers, tools, products).
  • Serve as first point of contact for interdepartmental needs such as CS issues, sales spec questions, etc.; relaying needs and requests to the appropriate party for action.
  • Maintain updated user manuals for products to reflect engineering changes and write new ones for new products as they are released.
  • Assist in engineering record keeping using the systems in place.

• Must be willing to gain an understanding of ABI’s products, industry, markets, and customers.
• Must have unwavering integrity and positivity.
• Must be an emotionally intelligent humble contributor.
• Must have the desire to serve others and humbly contribute to group goals and company needs.
• Must be a self‑motivated and driven learner with a desire to grow and be developed.
• Must be self‑motivated and able to work alone and in collaboration.
• Must have excellent organizational and communication skills.
• Must be willing to participate in ongoing education.
• Must be proficient utilizing computers, mobile devices, and core office applications.
• Self‑motivated and driven performer capable of autonomously managing and accomplishing project list.

• 2+ years’ experience with project management, administration, or communications activities.
• Experience with project management processes and software.
• Developed ability to identify, analyze, and resolve problems.
• Advanced task management skills.
• Experience with Net Suite preferred.
• Experience with CAD required.
• Experience with InDesign a plus.

• Must have the ability to stand, sit, and see a screen eight hours of the work day.
• Ability to operate keyboard and view computer screen for eight hours of the workday.
• Must have the ability to safely lift 50 pounds.
• Must be willing to work full‑time, in‑house.
• Must be legally authorized to work for any employer in the United States.
• Ability to talk or hear to communicate with others via phone, in‑person, and/or computer.
• Ability to listen to customers/vendors/colleagues, problem solve, and respond accordingly.
• Ability to read, write, and speak English fluently.

• The employee is exposed to an office environment with moderate noise as well as warehouse and manufacturing environments with moderate noise.
• The employee is required to wear suitable Personal Protective Equipment while working in the warehouse or manufacturing environments.
• Travel:
  Less than 5%.

Entry level

Full-time

Administrative

Machinery Manufacturing

Equal Opportunity Employer