Administrative Assistant 1 - Casual

The Mission Public School District is located on the traditional, ancestral, unsurrendered, and shared territories of Stó:lo people, of Leq'á:mel, Semá:th, Máthxwi, Sq'éwlets and Qwó:ltl'el First Nations, stewards of this land since time immemorial.

Halq'eméylem is the language of this land and of Stó:lo ancestors. The place from where Halqeméylem (Upriver dialect) originates is Leqá:mel. The language comes from the land, and it has been this way since time immemorial.

(Casual employees are not guaranteed hours as it’s an on-call / as-needed basis)

We are a medium-sized district with rural and urban schools. We are large enough to provide a variety of programs and services, and small enough to build meaningful relationships with our students, parents, colleagues, and other stakeholders.

Mission is nestled on a southern coastal mountain slope, overlooking the lush valley of the mighty Fraser River. Ideally situated, Mission is located an hour east of Vancouver and 20 minutes from Abbotsford. Mission was originally inhabited by the Sto:lo First Nations people, and today this rapidly growing and dynamic centre is home to a population of some 38,000 residents. Come see why Mission is "the Jewel in the Valley".

Perform secretarial work of a variety of tasks in an elementary school office.

While some of these duties are of limited complexity, other duties involve a series of tasks that are more complex.

Employees in this position must work effectively with interruptions.

Some independence of judgement based on a good understanding of school and district policies and guidelines, is a component of the position.

The secretary may adjust the work schedule in anticipation of, or to meet, changing priorities throughout the school year.

Unusual or difficult problems are referred to the supervisor – the school Administrator, or to the appropriate resource person at the school board office.

• Acts as a secretary to the school Administrator, arranges appointments, sets up and transcribes correspondence, and processes confidential matters with discretion
• Performs a variety of secretarial duties, including but not limited to: telephone, relaying messages, reception, maintains filing system, photocopying, faxing, record keeping, expense claims, processing of report cards, sort and distribute mail and operation of standard office equipment
• Maintain database information using district software as required including but not limited to: student registration, demographics, medical/legal alerts, attendance, and incident reporting
• Typing of routine and confidential correspondence including but not limited to: bulletins, newsletters, reports, forms, report cards, IEP’s, staff handbooks and parent handbooks
• Prepares standard reports including but not limited to: monthly Principal Report on TTOC and staff absences, fire drills, accident/incident reports, and collects and prepares data for District and Ministry forms
• Maintain school accounts including school cash, issue receipts and cheques, deposit funds, monthly bank reconciliations, GST summary and reconciliation of petty cash
• Monitor/maintain inventory and place/receive/verify supplies and equipment orders
• Submit maintenance work orders and transportation requisitions
• Provide Health Unit with required information for medical alerts, kindergarten hearing/vision screening and student immunizations and other reports as required.
• May administer minor first aid and advise parents of injury
• May at the Administrator’s discretion, provide administrative assistance for the Library
• May provide assistance to itinerant staff
• Performs other related…