Accounting Specialist; DS - Substitute

SUMMARY DESCRIPTION

Under direction from an appropriate level manager or administrator, performs complex technical accounting tasks within an assigned accounting area; establishes, monitors, and maintains accurate and current records and reports on assigned activities; ensures compliance with various federal, state and District practices, policies, procedures and regulations; and coordinates and communicates various accounting activities with other district department personnel, private agencies, vendors and students.

This is the journey-level class in the Accounting Specialist series. Employees in this class are distinguished from the Senior Accounting Specialist in that the latter performs the most complex clerical accounting functions at the paraprofessional level, requiring knowledge of accounting and bookkeeping principles as well as significant directly related and progressively responsible experience. Employees at the Accounting Specialist level are fully aware of the operating procedures and policies of the work unit.

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Analyze and audit complex financial data, documents, and reports to ensure accuracy, completeness, and compliance with applicable governmental and district regulations.
• Interpret policies and procedures; provide recommendations and technical guidance to administrators, deans, staff, and students regarding financial and accounting policies; make decisions and recommend new procedures to immediate supervisor regarding financial reporting documents.
• Respond to requests for information from district/college operating units,governmental agencies, and the public regarding financial and accounting policies; investigate complaints and recommend corrective action for resolution.
• Perform online computer transactions to input, update, and maintain financial records, reports, and files; research, calculate, and process accounting-related documents.
• Maintain student accounts receivable records; make adjustments, corrections,and reconciliations; collect and post student fees including payments for returned checks and fines.
• Coordinate accounting activities with management, Information Resources andthe Orange County Department of Education in the development,implementation, and maintenance of accounting computer systems.
• Compile,maintain, and reconcile information required in processing 1099 taxforms; interpret information to ensure compliance with federal,state, and local laws, regulations, policies, and procedures.
• Collect,count, and reconcile monies; prepare bank deposits; maintain records of cash transactions and receipts; reconcile receipts anddisbursements with appropriate accounting records.
• Review,reconcile, prepare, and maintain a variety of financial records,ledgers, and reports; make adjustments, as necessary; audit accounts as necessary to ensure proper internal controls; assist auditors in the preparation of annual audit reports ensuring compliance with various state and District policies, rules, and regulations.
• Audit and process applications for payment from vendors, contractors,architects, engineers, students, and instructors; ensure that disbursements are in accordance with District and governmental accounting practices and procedures; process and prepare warrants;maintain records of payments and receipts.
• Perform clerical duties, such as typing and filing as required; operate avariety of office equipment including calculators, copiers,check-signing machines, and computer equipment.
• Performrela…