Fiscal​/Veterans Specialist; Substitute

Class specifications are intended topresent a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Under direction from an appropriate levelmanager or administrator, performs various accounting and clericaloperations within the College Fiscal Office; provides information and assistance to students regarding Veterans Affairs (VA) benefits; and performs a variety of technical, clerical, and accounting functions relative to assigned area of responsibility.

This is the journey level class within the Fiscal/Veterans Specialist series. Employees within this class aredistinguished from the Senior Fiscal/Veterans Specialist in thatthe latter serves as a lead worker over lower-level staff and coordinates the daily operations of the College Fiscal Office.

Employees at the Fiscal/Veterans Specialist level are fully awareof the operating procedures and policies of the work unit.

The following duties are typical for this classification. Incumbents may not perform all of the listed dutiesand/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Coordinate the payment or deferred charges for enrollment of all students;process refund requests; provide detailed statements of tuition,fee charges, and payments to students.

Processstudent applications for Veterans benefits; advise applicants oftheir entitlement, regulations, and policies pertaining to theirenrollment; document status changes; provide assistance to thosewith questions; and inquiries.

Monitorveterans’ academic progress; post grades; update files at semestercompletion for progress or delinquency; notify students ofreinstatement procedures; certify student enrollment and courses;submit annual requests for approval of college Veterans education program.

Maintainstudent accounts receivable records; make adjustments, corrections,and reconciliations; collect student fines and unpaid debtsincluding returned check charges, drop fees, and library fines;process fee waivers and deferrals.

Audit and collect various monies and process requests for deferral of paymentof fees and fines; reconcile receipts and reports; issue financial aid checks and bookstore vouchers.

Balance andempty cash drawers; make arrangements for delivery or pickup;monitor access to the safe.

Prepare avariety of letters, documents, reports, and requisitions; produce and ensure timely submission of accounting or budget related transactions and reports.

Perform general clerical work; answer phones; enter information into computer; maintain files and records; receive, sort, and distribute mail.

Oversee thework of part-time and student staff in the absence of the Senior Fiscal/Veterans Specialist.

Provide assistance to all college divisions and departments relating tobudget execution, ordering materials and use of the College’scomputerized accounting software program.

Perform related duties as required.

The following generally describes the knowledge and ability required to enter the job and/or be learnedwithin a short period of time in order to successfully perform the assigned duties.

• Federal,state, and local laws, policies, procedures, rules, and regulations pertaining to Veterans Affairs (VA) benefits.
• Methods and techniques of public relations.
• Principles and practices of accounting.
• Principles and procedures of financial record keeping and reporting.
• Principles ofbusiness letter writing and basic report preparation.
• English usage,spelling, grammar, and punctuation.
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing,spreadsheets, and databases.

• Learnprocedures and practices of the College Fiscal Office, including
  
  Veterans Affairs (VA) benefits.
• Learn,understand, and effectively operate electronic budget and accounting software systems accurately and expeditiously.
• Learn,interpret, and apply federal, state, District, and local policies,procedures, laws, and regulations.
• Analyze andverify a variety of financial data and evaluate students’ abilityto pay for education.
• Examine andverify financial documents and reports.
• Respond to difficult inquiries and requests from students regarding Veterans Administration options and programs.
• Operate office equipment including computers and supporting word…