Administrative Assistant

At Aspen Ridge, we are committed to building a supportive community where empathy, trust, and authenticity drive our interactions. We encourage vulnerability and taking risks while recognizing that we are all on a journey of continuous growth and learning. By fostering an environment where gratitude and positivity uplift others, we champion good citizenship and success. Our focus is on empowering each person to define their own path, embrace leadership, and hold each other accountable to high and rigorous expectations, all the while contributing meaningfully.

We are committed to creating a community where everyone feels valued, purposeful, and motivated to reach their highest potential.

The Administrative Assistant provides high-level administrative and operational support to ensure the school day runs smoothly and the leadership team can remain focused on student success, instructional leadership, and campus operations. This role serves as a central communication hub, supports confidential student and staff processes, coordinates logistics for meetings and events, and maintains strong systems that keep work organized, timely, and compliant.

Professionalism, discretion, strong customer service, and a calm, solutions-focused approach are essential.

• Serve as a key point of contact for the Principal and Administration team, managing communications with staff, students, families, district partners, and community stakeholders.
• Manage schedules and calendars, including prioritizing requests, coordinating meetings, and preparing agendas and materials.
• Draft and format professional communication, including memos, emails, letters, and internal updates.
• Maintain a professional communication flow, ensuring messages and requests are routed to the appropriate team member.

• Support daily office operations through strong organization, orderly systems, and consistent follow-through.
• Maintain filing systems, records, and documentation in alignment with school procedures and confidentiality expectations.
• Support ordering, tracking, and inventory of office and administrative supplies in alignment with school processes.
• Assist in maintaining welcoming, organized shared spaces that reflect Aspen Ridge's professionalism and culture.

• Maintain confidential student and staff records with discretion and professionalism, sharing information on a need-to-know basis.
• Support leadership with documentation and record requests related to attendance, discipline, student support plans, staff processes, and other operational reporting as assigned.
• Assist with compiling reports, tracking required items, and ensuring documents are filed and accessible to administrators.

• Support student welfare and safety by helping manage time‑sensitive communication, daily needs, and campus logistics.
• Assist with coordinating student-related meetings and documentation, ensuring families and staff have clear information and next steps.
• Provide responsive, respectful customer service to families while maintaining strong boundaries, discretion, and adherence to school processes.

• Coordinate logistics for leadership meetings, school meetings, and school events, including scheduling, invitations, materials, minutes, and follow‑up tasks.
• Support professional development logistics, meeting preparation, and staff‑facing event needs as assigned.
• Help ensure events and meetings run smoothly by anticipating needs and proactively resolving issues.

• Act as a proactive partner to the Principal and Administration team by anticipating needs, tracking action items, and supporting completion of time‑sensitive deliverables.
• Take initiative on assigned projects, follow through with internal stakeholders, and assist with problem‑solving to remove barriers for the team.
• Support a culture of positivity, professionalism, and high expectations in all internal and external interactions.

• Participate in staff development activities necessary to improve job‑related skills.

• Comp…