Project​/Operations Assistant

Sycamore Mission Critical is seeking innovative, creative, independent, and critical thinkers who aspire to the highest standards of excellence. Join our collaborative team as a Project/Operations Assistant for the opportunity to build a strong and thriving career.

• Assist Project Managers in the preparation of fee proposals, project memos, correspondence, contracts and schedules for professional services.
• Schedule client meetings and record meeting minutes for review by Project Manager.
• In conjunction with Project Manager, coordinate appropriate billings to ensure payment compliance, set up projects in accounting systems and maintain work plans in Vision.
• Maintain records of certificates of insurance, internally and externally.
• Maintain and update project data (in various mediums including hard copy project files, network drives etc.)
• Organize and implement administrative projects independently in accordance with deadlines.
• Coordinate and maintain multiple schedules, both individual and project specific and perform various support duties, including completion of expense reports, time cards and team travel arrangements.

Prior experience in Architecture, Engineering or Construction is highly desirable.

Exceptional written and communication skills.

A proven work ethic and the ability to anticipate needs, service clients, initiate decisions and coordinate the activities of others.

Prior financial, accounting or bookkeeping experience is highly desirable.

Strong command of Microsoft Office 365 programs, especially Word and Excel and Power point is mandatory.

Medical, dental, vision, disability, and life & accident insurance

401K matching

Hybrid/Flexible schedules, paid family leave, and paid vacation

Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development

Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $55,000.00 – $75,000.00.