Student Assistant Office of Student Affairs

Position: Student Assistant for the Office of Student Affairs

Student Assistant for the Office of Student Affairs Please see Special Instructions for more details.

None.

Position Information

Position Title

Student Assistant for the Office of Student Affairs

Academic Year

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Student Assistant for the Office of Student Affairs at the Rosenberg School of Optometry will assist the staff within the Student Affairs office on various daily and long-term projects. The Student Assistant reports to Coordinator of Optometry Enrollment Management.

Essential Functions

• Answer all incoming calls.
• Provide customer service, first point of contact, to all visiting Student Affairs.
• Maintain confidentiality of student information.
• Perform general clerical duties, but not limited to: creating spreadsheets, filing, copying, calling vendors, and mailing.
• Assist with event preparation from setup to cleanup for all events which include but not limited to:
  Orientation, Welcome Back, Awards Ceremony & Eye Ball, Graduation, and Student Interviews.
• Perform other duties as assigned.

Qualifications Knowledge

Skills and Abilities

• Basic knowledge of office skills.
• Ability to learn quickly and efficiently.
• Dependable and reliable.
• Work independently with minimal supervision.
• Ability to provide own transportation to Rosenberg School of Optometry.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Current UIW student with a GPA of 2.5 or higher.

Required Work Experience

Experience using Microsoft Office suite programs:
Word, Excel, PowerPoint.

Preferred Qualifications

Previous administrative or office experience.

Required Certifications, Licenses or Registrations

None.

Work Hours

• Typically within a Monday through Friday, 8 am to 5 pm schedule.
• Occasional evenings or weekends to assist with events. Advance notice will be provided.

Physical Demands

Ability to reach, squat, stoop, and lift at least 10 lbs. to organize files and supplies.

Posting Number

STU
1504PO

Number of Vacancies

1

Job Type

Part Time

Job Category

Students

Desired Start Date

09/22/2025

Reports to

Coordinator of Optometry Enrollment Management

Salary

$11.50

Open Date

09/10/2025

Close Date

05/15/2026

Special Instructions to Applicant

None.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Required Documents

• Resume
• Student Class Schedule

Optional Documents

• Cover Letter/Letter of Application
• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Yes, I am a doctoral student
• Yes, I am a graduate student
• Yes, I am a senior
• Yes, I am a junior
• Yes, I am a sophomore
• Yes, I am a freshman
• No, I am not a UIW student
• * Have you worked in an office setting?
  • Yes
  • No

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