Student Assistant Admissions Office

Position: Student Assistant for Admissions Office

Please see Special Instructions for more details.

This is a pool position with hires expected throughout the academic year and as early as June 2025.

Position Information Position Title

Student Assistant for Admissions Office

Academic Year

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Student Assistant for the Admissions Office assists with all tasks, processes, and events of the Office of Admissions. The Student Assistant provides excellent customer service to prospective students, their families, and the community as a whole. The Student Assistant reports to the Assistant Director of Campus Events.

This is a student position open to current UIW students who may be hired through the Federal Work-Study Program or student employment.

Essential Functions

• Works in a fast paced, high profile environment.
• Manages front desk, lobby/presentation room and UIW Welcome Center duties.
• Provides excellent customer service to prospective students, their families, and other guests.
• Provides campus tours for 1 to 25 guests.
• Answers multi-line phone system; transfers calls to appropriate department or personnel for assistance.
• Provides general University/Admissions information.
• Assists with scheduling daily tours and counselor appointments.
• Assists with errands across campus daily.
• Assists with mail pick up and delivery between Admissions office, UIW post office, and other campus offices.
• Assists with packaging and labeling of recruitment materials, student packets, counselor materials, and other mail-outs.
• Assists with preparation for various admissions events.
• Performs other duties as assigned.

Qualifications Knowledge

Skills and Abilities

• Excellent interpersonal skills.
• Self-motivated with proper behavioral etiquette.
• Proficient in Microsoft Office 365 and One Drive.
• Basic computer and office equipment skills.
• Ability to work well with others.
• Ability to work effectively with individuals from diverse communities and cultures.
• Able to interact with staff in various positions (i.e., Directors, Vice Presidents, faculty, etc.).
• Ability to follow instructions and take direction.
• Ability to adhere to office dress code/uniform expectations.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Current UIW student enrolled in at least half-time during the fall or spring semester.

Required Work Experience

None.

Preferred Qualifications

None.

Required Certifications, Licenses or Registrations

None.

Work Hours

• Flexible shifts between the hours of 8am-5pm.
• Must be able to work flexible schedules during evenings and weekends when needed.
• Must be able to work Spring Break, some student holidays and Summer Sessions.

Physical Demands

• Ability to regularly lift, push, and pull up to 20 lbs of recruiting materials.
• Ability to move about and actively engage with others during event preparation, execution of event, and post event activities.

Posting Number

STU
1370PO

Number of Vacancies

4.

Job Type

Part Time

Job Category

Students

Desired Start Date

Multi-Hire Pool Yes

Position End Date (if temporary) Reports to

Assistant Director of Campus Events

Salary

$11.00 per hour

Open Date

06/02/2025

Close Date

05/15/2026

Open Until Filled Yes

Yes

Special Instructions to Applicant

This is a pool position with hires expected throughout the academic year and as early as June 2025.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Required Documents

• Resume
• Student Class Schedule

Optional Documents

None.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Yes, I am a doctoral student
• Yes, I am a graduate student
• Yes, I am a senior
• Yes, I am a junior
• Yes, I am a sophomore
• Yes, I am a freshman
• No, I am not a UIW student
• Are you eligible for Financial Aid and approved to participate in the Federal Work Study program?
  • yes
  • no
  • I don't know

#J-18808-Ljbffr