Project Coordinator

General, full-time, London, Innovation Services, Permanent employee, entry-level, 2-5 years, Other, Other

The Role 's Purpose

The Project Coordinator role will play a key part in supporting the successful delivery and governance of projects by providing administrative, logistical, and process-driven support across a variety of tasks. It will be a key part of the Innovation Services operations function, supporting the team with day-to-day responsibilities and more long-term continuous improvement projects. In addition to providing support on projects, the role will provide support to the Finance and Go To Market departments.

What

You'll Do Project Support & Governance

• Support project teams with documentation, tracking, and administration.
• Maintain project trackers, and files to ensure information is up to date.

Planning & Meetings

• Schedule and coordinate planning meetings, governance boards, and workshops.
• Prepare agendas, take minutes, and track follow‑up actions.
• Organise retrospectives and collate outputs for team improvement.

Risk & Issue Management

• Maintain risk assessments and follow up on actions with stakeholders.

Status Reporting

• Assist in gathering and compiling project updates for regular status reports.
• Ensure reporting deadlines are met and data is accurate and well‑presented.

Event & Calendar Management

• Assist in organising project‑related events, such as workshops.
• Maintain the events calendar and ensure timely communication of dates and details.

Financial & Procurement Administration

• Assist with budgeting processes and maintain records of project spend.
• Support invoicing activities and liaise with finance for timely payments.

Bid Management Administration

• Completing framework compliance information.
• Researching or gathering information relevant to bids.

Continuous Improvement

• Identify and suggest process improvements to enhance project efficiency.
• Support the documentation and rollout of new tools, templates, or ways of working.

Your Skills

Essential:

• Effective planning and prioritisation skills with the ability to keep track of multiple tasks and deliverables
• Analytical, with the ability to think critically and to understand, interpret and articulate complex concepts and requirements
• Able to demonstrate prioritisation whilst working on multiple projects.
• Excellent Microsoft Word, Excel and PowerPoint skills
• Comfortable handling data and providing data analysis

Desirable:

• Highly organised with an understanding of innovation and collaboration practices
• Ability to listen, facilitate and influence, including influencing senior leaders and external stakeholders and negotiating to achieve desired outcomes

Your Experience

Desirable:

• Experience working in an innovation / start‑up / venture environment. Ideally with proven experience working on projects or programme
• Good understanding of innovation, collaboration and project management practices, tools, and methodologies
• Experience with working with multiple stakeholders, such as startups and corporate clients, but also understanding the practicalities of working in a small and growing company
• Experience with processing and presenting high volumes of data

Who You Are

• Have the ability to thrive in ambiguous scenarios and work in a high‑pace environment
• Energised by the challenges and opportunities presented working for a high‑growth company
• A highly effective communicator with strong interpersonal skills and the ability to interact with a range of stakeholder groups
• Team player and motivated self‑starter

Why us?

Plexal’s Values:

Mission :
We inherit the mission of UK government and deliver it in an agile and creative fashion.

Collaboration :
We believe in the power of working together.

Equality :
We strengthen ourselves as a team by embracing the different.

Care :
People are at the heart of what we do; we care about our customers, members and colleagues.

As a start‑up, we thrive in a dynamic and fast‑paced work environment dedicated to empowering innovators. We embrace individuals who leverage technology and creativity to tackle our greatest challenges head‑on. We strongly advocate for maintaining a harmonious work‑life balance, our goal is to ensure every member of our team can authentically be themselves and live their best lives. We firmly believe that innovation and creativity flourish when we cultivate a diverse workforce, comprising highly skilled individuals with a wide range of perspectives to contribute.

In return we will offer you:

• Salary: £30,000 - 31,000 depending on skills and experience
• Annual bonus scheme
• A generous pension scheme (with a company contribution of up to 10%)
• Private healthcare, life assurance and critical illness cover
• 25 days holiday plus bank holidays
• Volunteering day

Plexal is an equal opportunities employer and we actively encourage applicants from individuals from all backgrounds. We are a Disability Committed employer and are willing to make reasonable adjustments throughout the recruitment process.

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