People & Culture Coordinator

Position Mission

The People & Culture Coordinator will support the People & Culture (Human Resources) function in managing daily administrative tasks, assisting with recruitment, ensuring compliance with company policies, ensuring accurate and timely payroll processing and helping maintain a positive employee experience. This role acts as a key point of contact for employees in Poland and plays an important part in keeping HR operations running smoothly.

The role’s responsibilities will include, but not be limited to:

Recruitment & Onboarding

• Post job openings and coordinate with hiring managers on candidate needs.
• Screen resumes and schedule interviews.
• Conduct reference checks and prepare offer letters.
• Coordinate and facilitate new-hire onboarding and orientation.

HR Administration

• Maintain accurate employee records in HRIS systems.
• Assist with preparing HR reports, metrics, and documentation.
• Help administer employee benefits and answer related inquiries.

Payroll Duties

• Collect, verify, and enter payroll-related data for Poland.
• Assist with payroll processing to ensure accurate and timely payment.
• Coordinate with finance/payroll vendor to resolve discrepancies.
• Maintain payroll records and ensure compliance with local laws.
• Respond to employee payroll inquiries regarding their pay, taxes, or deductions.

Employee Relations

• Serve as an initial point of contact for HR-related questions for all Poland-based employees.
• Assist in promoting a positive and inclusive work environment.

Compliance & Policy Support

• Ensure HR practices comply with local regulations.
• Support the drafting of all local HR policies.
• Assist with audits, policy updates, and document management.

Training & Development

• Coordinate employee training sessions and track completion.
• Support employee engagement, wellness, and recognition programs.

Projects & Process Improvement

• Support projects such as policy implementations and updates, HRIS enhancements, and workflow improvements.
• Assist with employee engagement initiatives, wellness programs, and diversity & inclusion activities.
• Contribute ideas and feedback to improve P&C processes, employee experience, and operational efficiency.

Football has the unique power to bring people from diverse backgrounds together. It breaks down barriers and creates a shared sense of identity and belonging. At EFC, we are committed to playing our part in making the game — and the world around it — more inclusive, and this starts with our own organisation. We are working to build a culture where everyone feels welcome, valued and respected — free from discrimination, bias or prejudice.

We encourage applications from people of all backgrounds.

• 3 to 5 years of HR experience (ideally including some recruitment experience).
• Familiarity with payroll processes and basic HR practices.
• Experience working in a fast-paced, international small organisation (for example a start-up environment) is highly desirable.
• Good knowledge of Polish labour law.
• Proficiency with HRIS and payroll systems; strong Microsoft Office skills (especially Excel).
• Strong written and verbal communication skills.
• Fluent in English and Polish, both oral and written.

• Positive, with a proactive mindset and a can-do attitude.
• Strong initiative and adaptability.
• Attention to detail and accuracy.
• Exceptional time management and organisation skills.
• Collaboration and teamwork.
• Strong customer service mindset, looking for solutions.
• Ability to maintain confidentiality and handle sensitive information.