Facilities Coordinator

Position: Facilities Coordinator-Full time/Full benefits

Description

Work Schedule: Full-time 40 hours per week, non-exempt; generally scheduled between 7:00am and 9:00pm, Monday – Friday with occasional weekend responsibilities for special events.

Reports to: Director of Operations

MISSION

“Our Mission is to inspire and empower the youth of Monterey County to realize their full potential to become responsible, healthy, productive and successful citizens.”

PRIMARY FUNCTION

The Facilities Coordinator will be responsible for the general maintenance and upkeep of buildings, grounds and equipment at the Salinas and Seaside Clubhouses. They will be overall responsible for stewardship of all facilities, ensuring all applicable safety and compliance standards are met, current to code and in good safe and working condition and fully operational. Responsibilities include maintaining the electrical, plumbing, mechanical and related systems.

Establishes and maintains positive, collaborative working relationships with contractors and third party vendors. While primarily working from the Seaside Clubhouse, the position will coordinate organization-wide systems and other duties as required. The primary objective is to continually work towards operating a scheduled maintenance program that is preventive and comprehensive.

KEY ROLES/RESPONSIBILITY
1. Leadership

• Supervise all maintenance staff
• Monitor and coach BGCMC personnel, staff and teams to properly steward BGCMC resources
• Champion green initiatives and incorporate environmental best practices for energy use, recycling, waste management and water conservation

2. Facility & Club Operations

• Maintain assets, keeping track of inventory in use, in-kind (received) and discarded
• Ensure equipment/supplies are in good working order and stewarded for intended use; maintaining a safe work environment for all employees
• Oversee planning of operational programs, building maintenance, and building functions; ensuring efficiency of all building systems
• Coordinate site safety programs, maintenance issues and applicable schedules
• Implement facilities planning and space allocation
• Coordinate building security, maintenance services for building and grounds
• Support transport and equipment logistics for events
• Collaborate & communicate closely with Club directors in responding to facility needs
• Inspect all utility systems ensuring compliance with regulations
• Maintain storage systems and train staff to organize their assigned supplies and equipment efficiently
• Manage all Facility supply orders and equipment inventory
• Ensure that facilities are aesthetically attractive, safe and in order

3. Budget and Manage Administrative Systems

• Manage the ticketing system including the response to and closure of maintenance tickets
• Conduct monthly facility reports
• Co-chair Clubhouse safety committees
• Support safety and emergency drills and training
• Assist with operating reports and budgets
• Supports grant proposals and reporting for facility systems and capital projects
• Monitor all vendor contracts
• Ensure all site processes and compliance programs are met
• Work with supervisor to prepare cost estimates, negotiate bids and contracts
• Assist with preparing and filing reports with government and regulatory authorities
• Coordinate with department heads and building contractors

Requirements MINIMUM QUALIFICATIONS

Successfully complete pre-employment background check and drug testing

High School Diploma or GED. Five years of education and training beyond high school level in general repair or closely related technical area. Applicable experience may be substituted for formal education or training

Possession of a current and valid motor vehicle operator’s license

A positive attitude and mature personality conducive to working effectively as a team player with diverse Members, Staff, Volunteers, Parents/Guardians and other stakeholders

Exceptional ability and aptitude to make correct decisions within established policies and commitment to adhere to BGCMC Minimum Standards and Expectations of All BGCMC Staff

ENVIRONMENTAL AND WORKING CONDITIONS

• This position requires the ability to perform work in a highly interactive and emotionally and physically stimulating environment. Occasional travel…