Deputy Clerk​/Auditor​/Recorder Specialist I​/II

Deputy Clerk/Auditor/Recorder Specialist I/II

Recognizing the statutory environment in which all offices operate, ensure all departments obtain utmost confidence from the citizens of Blaine County by serving the community with a high level of knowledge, accuracy and efficiency in an atmosphere that fosters innovation and openness and inspires trust in Blaine County government.

Deputy Clerk/Auditor/Recorder (CAR) Specialist must be skilled at multi-tasking in an office with diverse responsibilities. The role is responsible for assisting and serving as a Deputy Recorder, Deputy Auditor, (including processes for Accounts Payable and Receivable), serving as a backup to Payroll/Insurance staff, performing functions associated with the Clerk of the Board of County Commissioners as well as supporting the Elections department as assigned and as needed.

All Deputy Clerk/Auditor/Recorder Specialists are expected to cross-train in all functions within the Clerk’s office during their tenure. Levels I-IV reflect various degrees of specialization and progressive levels of responsibility.

• Provides outstanding customer service to all customers, at all times.
• Monitors public facing email accounts for the Recorder’s Office and responds as appropriate.
• Maintains familiarity with relevant Recorder’s-specific Idaho statutes, including the Idaho Recorder’s Manual.
• Takes direction from the County Clerk, Chief Deputy Clerk/Auditor/Recorder, Deputy Recorders III, IV, and Payroll/Insurance Specialists III.
• Records Commissioner Meetings, prepares minutes for approval by the Board of Commissioners.
• Seals Clerk’s signature on original contracts and ensures proper recording and filing.
• Prepares approved written minutes for printing in permanent archive books.
• Scans approved archive minutes into Laserfiche or other electronic databases.
• Maintains an updated tracking file of all Commissioner Resolution and Ordinance documents, including codification.
• Assists the public with their requests (e.g., viewing and/or copying of minutes of Commissioner meetings).
• Assists with publication of legal notices and posting of Ordinances in designated areas, including offsite and online, as required.
• Researches and answers questions from the public at the counter and over the phone.
• Ensures the acceptance of proper and complete passport applications, adhering to the rules and regulations of the U.S. Department of State.
• Issues State of Idaho marriage licenses to qualified couples.
• Reviews documents for statutory requirements prior to recording.
• Records and scans physical documents into the County’s software platforms (e.g. Computer Arts Recording Program); returns recorded documents to the appropriate party.
• Reviews, records and uploads electronic documents into the County’s software platforms (e.g. Computer Arts Recording Program); rejects documents not meeting statutory requirements.
• Electronically downloads recorded images of daily documents to title companies.
• Ensures data entered into the computer is accurate by generating and proofing the daily Recording Report against the recorded documents.
• Reconciles fees with daily receipts and reports.
• Enters and scans plat and survey data into the computer; files permanent physical plats and surveys with the recording information.
• Sorts and files Corner Perpetuation documents into the correct files (books).
• Provides information to lending institutions and lien holders on Uniform Commercial Credit filings (UCC‑1).
• Types resolutions for destruction of Recorder Receipts.
• Sorts and processes incoming mail.
• Assists with digitizing historical records.
• Assists and supports the Election Department as needed and as assigned.
• Seeks cross‑training for skills associated with Deputy Clerk/Auditor/Recorder Specialist II.

• Assists with receipting, auditing and coding monies received by the Auditor's Office from all County departments and via the mail; includes counting all cash and checks and verifying that those amounts correspond with reports being submitted with each deposit as well as assigning…