Administrative Assistant - West

Administrative Assistant - 3 West page is loaded## Administrative Assistant - 3 West locations:
UMC Main Campus time type:
Full time posted on:
Posted Todayjob requisition :
R18828

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Job Summary  The Administrative Assistant-Director assumes the responsibilities of assisting the assigned Department Director with administrative duties ranging from answering and routing phone calls to attending meetings as a Scribe. Duties may vary depending on the Director and assigned department.

Reports to:

Job Specific Responsibilities  Daily assignments may include but are not limited to:  
• Provides administrative support to Director, Assistant Director, and other leadership members in assigned department  
• Greets and assists visitors to the department, both internal and external, via phone or in person  
• May be asked to respond to patients, their family members, vendors, or internal employees on behalf of assigned Director  
• Manage calendar, mail, expense reports, and all other documents needing review/proofreading before distribution  
• Coordinate department meetings, individual staff meetings, webinars, etc…  
• Serve as scribe in assigned meetings; compile, prepare, and distribute notes according to assignment  
• Prepare Power-point presentations or spreadsheet analytics as assigned by the Director  
• Manage purchase order request, invoice payments, in addition to ordering supplies  
• May be required to serve as Time-keeper; maintaining KRONOS Time and Attendance System for department personnel  
• Ensure office equipment in assigned department is in working condition; troubleshooting or initiating repair or purchase orders as required  
• All other assigned duties as requested by assigned department    

Education and Experience  
• High School Diploma or GED  • +2 years of executive administration experience  
• Proficient user of Microsoft Word, Power point, and Excel    Required Licensures/Certifications/Registrations  N/A

Skills and Abilities

• Excellent organizational skills and attention to detail  
• Ability to operate and troubleshoot general office equipment  
• Excellent communication skills; must be able to read, write, and understand English fluently  
• Minimum typing skills 45wpm with accuracy    Interaction with Other Departments and Other Relationships  Depending on the assigned department, the person in this role will have interactions with many departments and employees within UMC. Interactions with patients, family members, and representatives of patients, and providers is possible.
Physical Capabilities  Position requires prolonged time periods of sitting at a desk, talking on a phone, and working on a computer. Essential hearing and near vision acuity required. Incumbent should be able to push, pull, and lift up to 10 pounds    Environmental/Working Conditions  Work area is well lighted, and subject to varying indoor temperatures changes. Position is sedimentary but may require extensive walking, standing, and/or stooping on occasion.
Direct Reports  NAUMC Health System provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Request for accommodations in the hire process should be directed to UMC Human Resources.

Benefits:
* Resilience program  + Emotional  + Physical  + Spiritual  + Financial  + Career  + Community
* On-Site Professional Counselors (EAP)
* Discounted Pharmacy Cost
* Cash Retention Bonus (only one in our region)
* Retirement Benefits w/Employer Match
* PTO & Extended Illness
* Medical, Dental, & Vision Insurance
* And more at:

UMC Vision, Mission and Standards:  
** Vision:
** To Serve Our Patients in the Best Teaching Hospital in the Country  
** Mission Statement:
** Service is our passion. We serve by providing safe, high quality care…