Accounting Administrator

Seaford Pharmaceuticals is a proud Canadian company founded in 1991 by the Seales family, dedicated to developing and marketing specialty healthcare solutions to Canadians and abroad.

Seaford Pharmaceuticals is seeking an experienced Accounting Administrator to join our Finance team on a short-term contract basis with potential for full-time. In this role, you will support the department’s day-to-day accounting functions, including accounts payable and receivable, data entry, reconciliations, and assistance with month-end and year-end procedures.

You will play a key role in maintaining accurate financial records, ensuring compliance with accounting standards and company policies, and supporting the preparation of financial reports and audits.

This is an excellent opportunity for a detail-oriented accounting professional who enjoys working in a fast-paced, collaborative environment.

This posting is for an existing vacancy.

The salary range for this role is $55,000 to $60,000 annually.

Responsibilities

Month-End and Year-End Close

• Prepare, review, and post journal entries including accruals, amortizations, and adjustments

• Ensure accuracy of brand and job costing entries

• Perform detailed account analyses and general ledger reconciliations, including bank accounts, prepaid expenses, accruals, inventory-related accounts, deposits, AP/AR subledgers, and intercompany balances

• Maintain and analyze trial balance variances, investigate discrepancies, and propose corrective actions

• Support preparation of monthly financial statements, schedules, and management reporting packages

• Assist with year-end close and provide supporting documentation to external accounting firms

• Coordinate with cross-functional teams to ensure all month-end cut-offs (receipts, invoices, shipments, payroll, and expenses) are accurately captured

• Maintain and update month-end close checklists to ensure consistency and timeliness

• Assist the Controller with government filings, year-end submissions, and industry-specific compliance requirements

Inventory Monitoring and Control

• Monitor daily inventory transactions including receipts, transfers, adjustments, returns, and write-offs

• Reconcile inventory subledger to the general ledger monthly and perform system clean-up as required

• Review purchase cost variances and investigate unusual trends

• Validate landed costs, item setups, SKU pricing, and inventory master data

• Create and maintain product cost databases for gross margin analysis

• Support cycle counts and physical inventory counts, documenting variances and root cause analysis

• Collaborate with Operations to ensure accurate inventory valuation and reporting

• Prepare and maintain inventory-related schedules for internal and external reporting

• Monitor slow-moving, expired, or obsolete inventory and proactively flag potential write-offs and near-obsolete items to Sales and Marketing

Accounts Payable and Accounts Receivable Support

• Process vendor invoices, match purchase orders and receiving documentation, and verify approvals

• Maintain accurate vendor and customer records and resolve discrepancies

• Assist with customer invoicing, payment applications, and AR follow-up

• Process credit memos, adjustments, and deposits accurately

• Ensure vendor and customer master data remains current and accurate

General Accounting and Administrative Support

• Maintain organized, audit-ready financial records and supporting documentation

• Assist with documenting accounting processes, systems, and procedures

• Support the creation and maintenance of the Finance Department Manual

• Prepare ad hoc analysis and reports as requested by the Controller or management

• Support implementation and continuous improvement of accounting systems and processes

• Provide general administrative and clerical support to the Finance team as required

Qualifications and Experience

• Diploma or degree in Accounting, Finance, or Business Administration

• 2–4 years of hands-on accounting experience, preferably in inventory-based industries

• Experience with month-end close and inventory accounting required

• Audit exposure (internal or external) considered a strong asset

• Strong…