Accounts Payable Administrator

Invoice Entry

Process approximately 450 client invoices per week, including inventory, non‑inventory and expense reports.

Ensure all invoices and expense reports have the required approval, general ledger account coding and required support/receipts as per policy.

Match inventory paperwork, including invoices, purchase orders, receiving reports, packing slips, scale tickets, etc.

Communicate price and/or quantity discrepancies on inventory invoices to the Procurement Team and follow up to ensure corrective action is taken.

Issue the bi‑weekly Unresolved Purchase Order report to the Procurement Team.

Request and coordinate with Procurement Team / Supplier for credits.

Payment Processing

Process the weekly cheque and wire transfer run based on credit terms and following approval from the Accounting Manager.

Match printed cheques and wire payment confirmations with the appropriate voucher.

Ensure prompt payment discounts are maximized.

Issue stop payments and reverse cheques as required.

Upload the Cheque Fraud Prevention file for the Bank and review/release exceptions.

Month End

Advise the Accounting Manager when Accounts Payable is ready to be closed and ensure the sub‑ledger equals the general ledger.

Prepare and journalize A/P accruals for expenses that require correction of GL allocation.

Assist the Accounting Manager with expense analysis and validate costs to the GL.

Administration

Reconcile purchase orders received without invoices.

Reconcile larger supplier accounts.

Complete credit application requests.

Set up new suppliers and manage the Supplier Master File by revising information such as terms, billing address, company name, currency, etc.

File Accounts Payable vouchers.

Respond to internal and external inquiries in a timely fashion within the client’s guidelines.

Complete all other duties as assigned by the Controller.

Ensure compliance with all health and safety regulations, GMPs and HACCP requirements.

About You

College/University diploma/degree in Finance or Accounting.

Minimum of 5 years Accounts Payable experience in a similar environment.

Experience working with the A/P module on an ERP system.

Ability to process high volumes of paperwork.

Strong attention to detail and highly organized.

Superior multi‑tasking and prioritizing capability.

Effective time management skills.

Excellent interpersonal, written and verbal communication skills.

Accounting/Finance knowledge/experience an asset.

Food industry and manufacturing experience an asset.

Strong knowledge of MS Office, including Excel, Access, and PowerPoint.

Pay Range
$50,000–$60,000 per year

Location
Must currently reside within the Greater Toronto Area and be permitted to work in Canada.

#J-18808-Ljbffr