Portfolio Accounting Administrator

Position: Portfolio Accounting Administrator )
Position:
Portfolio Accounting Administrator
Duration: 1 year

Location:

200 King Street, Toronto (1 day per week)
Engagement Model:
Professional Services Engagement – B2B (Incorporated Entities Only)
About the Engagement
We are seeking a skilled Portfolio Accounting Administrator to support Private Wealth Portfolio Accounting operations. In this role, you will maintain accurate portfolio records, support monthly accounting cycles, and contribute to the accurate and timely delivery of client financial reporting. This position is well‑suited for detail‑oriented professionals with strong analytical ability and experience in investment accounting or financial operations.
Services to be Provided   Reconcile cash, security positions, book value, and market value daily against custodial records; investigate and resolve discrepancies.
Maintain system data files including daily price files, FX files, Index files, Paydown files, and Security Master data.
Generate and process trade tickets accurately and ensure all instructions are submitted before industry cut‑off times; resolve trade‑related discrepancies.
Assist with calculating account performance and management fees.
Support account lifecycle activities such as opening new accounts, processing closures, and updating client information.
Prepare client statements and ad‑hoc financial reports.
Maintain data accuracy within client and advisor portals.
Submit and reconcile corporate action instructions and postings in a timely and accurate manner.
Participate in operational enhancement initiatives, testing, and system improvements.
Apply strong analytical skills and sound decision‑making in daily operations.
Ensure all deadlines are met with timely escalations as necessary.
Adhere to company policies, procedures, and compliance standards.
Perform additional duties as assigned.
Expertise Required   Post‑secondary education in finance, accounting, business administration, or equivalent combination of education and experience.
Completion of the Canadian Securities Course (CSC) or active progression toward CFA Level 1 is an asset.
Knowledge of the securities and investment industry, including portfolio and account reconciliation.
Proficiency with MS Office, particularly Excel (medium/expert level; Access familiarity preferred).
Robust attention to detail with excellent analytical and problem‑solving abilities.
Ability to organize, prioritize, and manage high‑volume tasks effectively.
Excellent verbal and written communication skills.
Ability to learn new systems quickly and adapt to evolving processes.
Demonstrated professionalism, strong work ethic, and commitment to client service.
Ability to work collaboratively with internal and external stakeholders.
Commitment to confidentiality and ethical standards.
Nice to Have   

Experience with Advent Axys or Advent APX portfolio accounting systems.
Strong expertise in Excel VBA / macros.

How to Apply

Please submit your resume in confidence through our website.
We thank all applicants for their interest. Only those selected for further consideration will be contacted.
Accessibility  We are committed to creating an inclusive, barrier‑free recruitment and work environment. We encourage applications from all qualified individuals, including those from diverse backgrounds. If you require accommodation during the recruitment process, please let us know.

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