Engager Accounts Receivable Administrator

The ENGAGER ACCOUNTS RECEIVABLE ADMINISTRATOR is responsible for processing all transactions relating to engager accounts receivable, ensuring the timely collection of past due amounts, and maintaining accurate records of engager accounts and transactions.

KEY TASKS

Prepares and distributes invoices and statements for working dues, RRSP contributions, insurance premiums, filing fees, etc. payable by engagers on behalf of members and non-members when under contract;

Prepares and distributes invoices for late contract fees;

Prepares deposits for engager accounts receivable and takes deposits to the bank;

Allocates cheque and electronic payments made by engagers to invoices in Equity’s proprietary database (EMS); records the receipt of members’ voluntary RRSP contributions;

Runs semi-monthly close period process including preparing reports, reconciling discrepancies and preparing and distributing payments to third parties and internally;

Identifies any variances between invoices and engager payments and escalates to Contract Entry and/or Business Reps as appropriate for resolution and/or resolves any discrepancies relating to erroneous payments;

Provides information to engagers and assists engagers with their enquiries;

Assists members with enquiries relating to the processing of their RRSP contributions;

Pursues the payment of past due amounts and escalates issues relating to bad debt to the Director of Finance & Administration;

Reconciles individual engager accounts receivable accounts on a regular basis;

Maintains engager accounts receivable records, and manual and electronic filing systems;

Prepares journals, lists and reports as required;

Provides information for bond releases and bond claims to Bonding as requested through the Bond release process;

Supports the annual financial audit by providing information and documentation requested by the external auditors and answering questions relating to engager accounts receivable;

Assists staff to resolve issues relating to engager accounts receivable;

Other related duties and projects generally considered to be within the job category.

QUALIFICATIONS

Post secondary education, ideally relating to accounting, finance and/ or business administration;

A minimum of three years progressive bookkeeping experience, ideally in an arts, membership or not-for-profit organization;

Demonstrated attention to detail and accuracy;

Strong analytical and problem-solving skills;

Strong computer skills, with competency in using intermediate/ advanced features of Microsoft Office (Excel, Word), accounting software and working with a database;

Demonstrated organizational skills with the ability to multi-task and meet tight deadlines;

Ability to handle confidential matters;

Effective written and verbal communication skills;

Collegial interpersonal skills and a team player willing to help out when required;

Flexibility, ability to adapt to change and shifting priorities;

Ability to work independently and effectively with minimal supervision;

Strong member service attitude in a dynamic environment;

The successful candidate will have a minimum of three years’ relevant experience. Preference will be given to those with a background in theatre, dance, opera, the arts and/ or labour. Please note that the successful candidate will be required to forego any active involvement (paid or voluntary) in organized activities where the Association’s membership may be under contract, and will be required to complete a conflict of interest declaration to this effect.

This position is a member of COPE bargaining unit #343.

The starting salary for this position is $61,668 per annum with an excellent benefits package including health and dental coverage, life insurance and long-term disability after the successful completion of three months of service, and a registered pension plan after one year of service. Equity offers a hybrid work environment; currently most employees are required to work a minimum of two days a week from the office although schedules are based on the tasks of the position, work flows and work loads, and exact schedules may fluctuate as determined by the supervisor.

Equity is committed to having a staff that reflects the diversity of our membership and the community at large. A diverse staff team allows us to effectively draw on different perspectives to enhance the quality of our decision‑making, deepen the relevance of our policy advice, and enhance our efficiency and effectiveness. Accordingly, we strive to attract, retain, and develop a staff team that is diverse along many dimensions.

We welcome the wide range of experiences and viewpoints that employees bring, including those based on gender, culture, country of origin, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences and religion. In our inclusive workplace everyone is assured the right of equitable, fair, and respectful treatment.

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