Accounts Payable Specialist

Job Summary   The  Accounts Payable Specialist  is responsible for daily entry of invoices to our ERP system ensuring a match to an accrual, or through workflow approval. This key role involves interaction with IKO business users with gathering and providing detailed information on invoices as well as vendor inquiries about their account.
Compensation   53k-69k per annum, depending on experience
Health Insurance (includes Virtual Health, and HCSA)
Vision Insurance
Life Insurance
Long-term Disability
Short-term Disability
RRSP Match
Paid Vacation
Floating Days
Employee Assistance Program
Employee Engagement Events
Awards and Recognition
Service Awards
Job responsibilities     Process daily invoice entry into our ERP system, ensuring the invoice matches against the system PO and system receiving document
Where a PO is not required, the AP Specialist manages the approval process, routing the invoices to appropriate individuals for approval and following up to ensure invoices are paid within the desired time frame
Verify and process employee expense claims in Concur, and ensuring posting to our ERP system for prompt payment
Responsible for managing payment runs minimum 3 times per month, ensuring all vendors are paid on their due dates if approved in our ERP system
Manage any special payment runs to capture discounts or payments that are required to prevent operations issues (eg. credit limit or service shut down)
Sort and separate any cheque payments and deliver to the appropriate person/group for signing approval, electronic copies etc.
Work with our procurement team(s) as well as vendors to manage any invoices with issues or missing approvals
Reconciling vendor’s account statements when submitted to AP
Answering vendor related questions on a timely basis
Monthly review of un-cashed cheques and un-invoiced receipts report from the finance team
For any non-automated ERP system, maintain filing and backup in an organized manner, and manage storage filing once per year
Qualifications     3+ years of hands-on full cycle accounts payable experience in an ERP environment
Excellent communication skills, both oral and written
Excellent interpersonal skills
Self-starter, demonstrated ability to identify and solve problems
Attention to detail and well organized
Intermediate, or above, Excel / Word user
ERP experience an asset: JD Edwards, Concur, Inspyrus AP Automation, Macola.

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