AR​/AP Specialist

Summary Of Position  The Accounts Receivable / Accounts Payable (AR/AP) Specialist is responsible for performing advanced accounts receivable and accounts payable functions, ensuring accurate transaction processing, timely collections, efficient vendor payments and excellent customer service.
Duties And Responsibilities   Invoice customers on a daily basis.
Issue credit memos from authorized signed requests.
Lead the process for setting up, approving new customers and maintaining customer files.
Ensure all exemption forms are up to date and filed for all customers.
Upload invoices and related documents to customer billing portals and verify adherence to customer‑specific billing rules, preventing rejections and supporting timely cash collection.
Complete customer credit requests, credit reference forms and respond to credit‑related inquiries.
Deposit checks mailed directly to Halton.
Record cash collections from direct deposits, wire transfers and checks mailed directly to Halton.
Troubleshoot customer discrepancies and assist in developing a solution.
Maintain company established benchmark of 2% or less for receivables over 90 days.
Assist with intercompany transactions and reporting.
Match, code and process vendor invoices.
Reconcile vendor statements and resolve discrepancies.
Prepare weekly payment runs via cheque, EFT, wire and online banking and ensure payments follow approval workflows.
Maintain vendor records and verify banking information for EFTs.
Reconcile commissions for all sales representatives.
Assist Controller in month‑end/year‑end close procedures.
Assist Controller with preparation of monthly reports.
Maintain accurate and organized financial records.
Support audits by providing required documentation.
Assist with balance sheet reconciliations.
Recommend process improvements for AR/AP workflows.
Knowledge And Skills   Ability to respond effectively to questions from managers, clients, customers and the general public.
Ability to calculate figures such as discounts, interest, commissions, proportions and percentages.
Accuracy and attention to detail.
Ability to maintain confidentiality.
Problem‑solving and analytical thinking.
Management of customer relationships.
Excellent professional communication.
Ability to work independently with moderate supervision.
Education And Experience   2–4 years of AR/AP or general accounting experience.
Strong understanding of accounting principles.
Bachelor's degree in accounting or related field (associate’s degree will be considered if experienced).
Proficient in Microsoft Office and in‑house company software.
Intermediate MS Excel skills (pivot tables, lookups preferred).
Knowledge of Microsoft Navision and Oracle Net Suite preferred but not required.

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