Accounting Coordinator

We are looking for a detail-oriented Accounting Coordinator to support the day-to-day financial operations of the business. This role will be responsible for maintaining accurate accounts receivable and payable records, reconciling invoices and payments, investigating discrepancies, and ensuring transactions are properly accounted for.

Key Responsibilities   Manage accounts receivable, including invoicing, payment application, collections, and outstanding balances
Manage accounts payable, including reviewing, coding, and processing vendor invoices and payments
Reconcile carrier and transportation invoices against internal billing and shipment records
Match POs, invoices, payments, and supporting documentation and identify discrepancies
Manage and track carrier claims, credits, reimbursements, and payouts
Investigate billing, payment, and account discrepancies and coordinate with vendors, carriers, clients, and internal teams to resolve them
Perform regular bank, credit card, vendor, and customer account reconciliations
Maintain organized and accurate financial records and supporting documentation
Assist with payment scheduling and cash-flow visibility
Work closely with the company’s bookkeeper and CPA to support month-end reconciliation and financial close
Assist with financial reporting, account cleanup, and other accounting/administrative duties as required
Ideal Candidate  Highly organized and detail-oriented with strong numerical and problem-solving skills. Comfortable working with spreadsheets and accounting software and able to independently investigate discrepancies through to resolution.
Extensive experience with Quick Books Online, Excel/Google Sheets and AP/AR is a must.

Experience with Plooto is preferred, but not mandatory.
Logistics/transportation billing is preferred, but not mandatory.

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