Accounts Payable Supervisor

5101 Orbitor Dr, Mississauga, ON L4W 5R8, Canada

Posted Tuesday, July 28, 2026 at 4:00 a.m.

A leader in transportation, warehousing, and logistics, Remco offers great opportunities to grow your career with a dynamic and growing team.

• Supervise, train, evaluate, and develop all AP team members on a day-to-day basis; set clear daily and weekly productivity expectations and monitor output against those targets.
• Conduct daily check-ins with the AP team to review workload, resolve issues, and ensure all assigned tasks are on track for completion by end of day.
• Maintain and distribute a weekly AP output report to the Controller, tracking invoices processed, payments released, aged items, and outstanding exceptions per team member.
• Own the training plan for all AP staff, including onboarding of new team members, cross-training within the team, and ensuring each staff member is competent in their assigned processes before being left to work independently.
• Identify and address performance gaps within the team promptly; elevate persistent issues to the Controller with documented evidence.
• Ensure adequate coverage and continuity within the AP function at all times, including during absences.

• Prepare the weekly AP approval file for all Remco divisions; ensure every item in the file is reviewed, commented, and either selected for payment with a documented rationale or flagged for deferral with an explanation before submitting to the CFO for approval.
• Ensure that no AP file is submitted for CFO approval without a complete review — all past‑due items must have a comment, all selected items must have a clear payment rationale, and all exceptions must be flagged.
• Coordinate and process the weekly payment run (EFT, wire transfers, cheques) once CFO approval is received; ensure payments are released accurately and on time.
• Verify all payment details before release: correct bank account, correct currency (CAD/USD), correct vendor, and correct amount.
• Maintain a payment tracking log and confirm remittances are sent to vendors and carriers promptly.
• Maintain direct personal accountability for an assigned portfolio of vendors and interline carriers, including relationship management, invoice processing, dispute resolution, and payment coordination.
• Build and maintain strong, professional relationships with assigned vendors and interline carriers; act as the primary point of contact for all invoice and payment inquiries within the portfolio.
• Reconcile assigned vendor statements monthly; identify and resolve discrepancies, duplicate charges, missing invoices, or pricing errors promptly.
• Negotiate payment terms, resolve billing disputes, and elevate unresolvable issues to the Controller with a clear summary and recommended resolution.
• Ensure that interline carrier invoices are matched to load confirmations, PODs, and rate agreements before approval; flag any rate discrepancies or unauthorized charges for review.
• Monitor payment performance for assigned vendors; flag any vendors at risk of service disruption due to outstanding balances and ensure the Controller and CFO are informed in advance.

• Oversee and perform full-cycle AP processing including invoice receipt, three-way matching (invoice, PO/load confirmation, receipt), coding, approval routing, and posting.
• Ensure all invoices are coded to the correct division, cost centre, and general ledger account; review team coding for accuracy on a daily basis.
• Maintain strict internal controls over the AP function including segregation of duties, approval authority compliance, and duplicate payment prevention.
• Review and approve all credit…