Finance & HR Administrative Clerk

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"I believe successful people are the ones who take the initiative to learn, unlearn and relearn. It’s important to constantly challenge your knowledge and step out of your comfort zone."

“I believe successful people are the ones who take the initiative to learn, unlearn and relearn. It’s important to constantly challenge your knowledge and step out of your comfort zone.” Peggy Focheux Duval:
Director of Learning & Development, France

60,000.00 Yearly Canadian Dollar (CAD) pay basis

The Finance & HR Administrative Clerk provides day-to-day financial, administrative, and human resources support to the hotel and convention centre.

The role is responsible for ensuring routine financial administration, documentation, employee administration, and coordination are completed accurately and on time. The position works closely with the General Manager, department heads, the property's external accounting firm, ADP, and external HR advisors.

This is an administrative and coordination role. Technical accounting, financial reporting, complex reconciliations, and specialized HR advisory matters are handled by qualified external professionals.

The objective of the position is to maintain strong day-to-day administrative processes while allowing hotel leadership and department heads to remain focused on operations, employees, guests, sales, and profitability.

Support the property's daily finance processes, including:

• Assist with daily cash administration and deposit preparation.
• Coordinate bank deposits and other routine banking requirements.
• Maintain organized records of deposits, receipts, invoices, and supporting documentation.
• Prepare and issue customer invoices as required.
• Maintain accounts receivable records and follow up on outstanding balances.
• Support accounts payable processing and administration.
• Collect invoices and ensure appropriate management approvals are obtained.
• Maintain vendor files and supporting documentation.
• Respond to routine vendor and customer account inquiries.
• Organize financial documents required by the external accounting firm.
• Assist with credit card, merchant, and payment documentation as required.
• Maintain accurate electronic and physical financial records.
• Follow established finance procedures and internal controls.
• Assist management and the external accounting firm with information requests.

Act as the primary on-property administrative liaison with the hotel's external accounting firm.

Responsibilities include:

• Collect and organize documentation required for bookkeeping and month-end accounting.
• Ensure invoices, deposits, receivables, payment records, and other supporting documents are submitted on time.
• Follow up with department heads when documentation or approvals are missing.
• Respond to routine information requests from the accounting firm.
• Maintain an organized schedule of recurring accounting requirements and deadlines.
• Assist in resolving documentation discrepancies identified by the accounting firm.

Technical accounting responsibilities, including financial statement preparation, balance-sheet reconciliations, accounting analysis, complex journal entries, and accounting judgments, remain the responsibility of the external accounting professionals.

Support timely collection and accurate billing by:

• Preparing invoices and supporting documentation.
• Maintaining organized customer account records.
• Following up professionally with customers regarding outstanding balances.
• Escalating overdue or disputed accounts to management.
• Coordinating with Sales, Events, Front Office, and other departments to…