Intermediate Bookkeeper​/Accounting Specialist

Location: Health Tree Vitamin & Supplement Warehouse - Mississauga

Type: Full Time, Hybrid

Department
:
Finance & Accounting

Reports To
:
Controller

Health Tree Vitamin and Supplement Warehouse is a growing retailer and distributor focused on providing high-quality vitamins, supplements, and wellness products to a diverse customer base. The company is committed to supporting healthy lifestyles through reliable products and knowledgeable service. Team members work in a collaborative environment that values accuracy, integrity, and customer satisfaction. Health Tree offers opportunities to contribute to an expanding business while developing professional skills in a supportive setting.

The Intermediate Bookkeeper / Accounting Specialist is a full-time hybrid role based in Mississauga, ON, with the flexibility to perform duties from home. This role is responsible for maintaining accurate financial records, including recording daily transactions, preparing and posting journal entries, and reconciling bank and credit card accounts.

The specialist will assist in the preparation of monthly and annual financial statements and ensure timely processing of accounts payable and accounts receivable. Day-to-day tasks include working with accounting software to update ledgers, monitoring inventory-related financial activity, supporting audits or reviews, and helping ensure compliance with company policies and relevant accounting standards.

The role involves regular collaboration with operations and management to provide clear financial information that supports decision-making and business growth. The position will directly report to the Controller and will be responsible for ensuring accounting transactions are recorded accurately and in a timely manner.

Accounts Payable – 40%

• Process a high volume of vendor invoices accurately and efficiently.
• Enter invoices, expenses, payments, and related transactions into Quick Books.
• Review invoices, authorization, supporting documentation, and applicable sales taxes.
• Perform three-way matching of invoices, purchase orders, and receiving documentation where applicable.
• Prepare and process vendor payments according to established payment schedules.
• Investigate and resolve invoice discrepancies with vendors and internal departments.
• Ensure expenses are allocated to the appropriate general ledger accounts and cost centers.
• Assist with AP accruals and cut-off procedures at month-end.
• Maintain accurate and complete AP records to support financial reporting and audit requirements.

Accounts Receivable – 10%

• Record and reconcile customer receipts and payments.
• Process and reconcile payments received through e-commerce platforms and other payment processors.
• Reconcile sales deposits to supporting sales and settlement reports.
• Review marketplace settlement statements and identify fees, refunds, chargebacks, adjustments, and other deductions.

Inventory & COGS – 25%

• Obtain and consolidate inventory and sales reports from various e-commerce and retail platforms.
• Reconcile inventory quantities and values between operational platforms and accounting records.
• Analyze inventory purchases, sales, returns, adjustments, transfers, and other inventory movements.
• Prepare inventory reconciliation schedules for month-end financial reporting.
• Investigate inventory variances and identify discrepancies between physical inventory, platform records, and accounting records.

Cost of Goods Sold (COGS)

• Prepare monthly COGS calculations based on inventory purchases, sales activity, inventory movements, and ending inventory.
• Calculate and reconcile beginning inventory, purchases, inventory adjustments, ending inventory, and COGS for financial reporting purposes. Analyze…