Payroll & Benefits Specialist

Job Title: Payroll & Benefits Specialist

Department: Finance

Location: Hybrid (Mississauga)

Job Type: Full-Time, Permanent

Salary: $60,000 - $65,000 Annually

Bluestar Professional Services Inc. is an investment office operating across Canada and the United States. We acquire and operate small to medium-sized businesses with a long-term, value-driven approach focused on sustainable growth and meaningful outcomes for employees, clients, and investors.

Our businesses bring together legal, accounting, wealth management, and advisory expertise under one platform, creating a collaborative environment focused on simplifying complexity and delivering thoughtful, long-term solutions.

At Bluestar, we believe great businesses are built by great people. We foster a culture of collaboration, growth, excellence, and continuous learning, where individuals are supported, empowered to take initiative, and given opportunities to make a meaningful impact.

Bluestar Professional Services Inc. is seeking a Payroll & Benefits Specialist. The Payroll & Benefits Specialist is responsible for the accurate and timely administration of payroll, benefits, and related employee programs for multiple client organizations. Reporting to the Director of Finance, this role ensures compliance with payroll legislation, employment standards, tax regulations, and company policies while providing exceptional service to clients and employees.

The successful candidate will serve as a trusted payroll and benefits resource, managing payroll processing, benefit administration, statutory remittances, reporting, reconciliations, and year-end activities. This position requires strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced professional services environment.

• Process bi-weekly, semi-monthly, and monthly payrolls for multiple organizations.
• Ensure accurate calculation of wages, salaries, commissions, bonuses, overtime, vacation pay, and taxable benefits.
• Maintain employee payroll records and ensure data integrity within payroll systems.
• Review payroll transactions for accuracy and completeness before processing.
• Administer new hires, terminations, leaves of absence, and employee status changes in payroll system.
• Process Records of Employment (ROEs) in accordance with Service Canada requirements.
• Monitor payroll deadlines and ensure timely completion of all payroll activities.
• Respond to employee and client payroll inquiries in a professional and timely manner.

• Administer all group benefits programs.
• Coordinate employee enrollments, changes, terminations, and annual benefit renewals.
• Support employees with benefit-related questions and claims inquiries.
• Act as primary liaison with benefit providers and insurance carriers.
• Maintain accurate employee benefit records and documentation.
• Assist with benefits benchmarking and recommendations for clients.

• Ensure compliance with federal and provincial payroll legislation.
• Administer source deductions including CPP, EI, income tax, EHT, and other statutory requirements.
• Prepare and remit payroll deductions to government agencies and third-party providers.
• Maintain knowledge of payroll legislation, employment standards, and tax changes.
• Ensure confidentiality and security of payroll and employee information.

• Prepare and reconcile year-end payroll information.
• Generate and distribute T4s, T4
  
  As, RL-1s (where applicable), and other statutory reporting documents.
• Complete year-end government filings and reconciliations.
• Coordinate annual payroll updates and testing.

• Build and maintain strong relationships with clients and employees.
• Provide guidance regarding payroll best practices and legislative requirements.
• Support client implementations, payroll transitions, and system upgrades.
• Participate in client meetings and provide payroll expertise when required.
• Identify opportunities to improve payroll processes and efficiencies.

• Recommend enhancements to payroll procedures and controls.
• Maintain payroll policies, procedures, and documentation.
• Participate in payroll system implementations, testing, and upgrades.
• Leverage technology and automation to improve efficiency and accuracy.
• Support internal process improvement initiatives.

• Postsecondary…