Administrative Assistant

About Us

Zena Tech, Inc. is a Nasdaq-listed emerging technology company focused on AI drone, Drone as a Service (DaaS), and Enterprise SaaS solutions for mission-critical applications for business and governments. We are dedicated to pushing the boundaries of drones to streamline legacy processes across various industries including defense, agriculture, and warehouse and logistics. We focus on applications including inspections, security, inventory management, environmental monitoring, border control, land surveys, and precision agriculture improving crop yields.

We are seeking an enthusiastic and organized Administrative Assistant to join our Toronto office. This opportunity is ideal for a recent graduate beginning their career in business administration or office operations. This role is strictly focused on administrative and office support functions. You will support daily office operations through coordination, logistics, and general administrative tasks.

• Assist in ordering office supplies and requested items
• Track deliveries and follow up with vendors
• Support invoice processing and maintain purchase records

• Track shipments and assist with delivery coordination

• Help set up workstations for employees
• Maintain inventory of office and IT supplies
• Update asset tracking systems (e.g., Asset Tiger)
• Escalate technical issues when needed

• Maintain seating plans and office records
• Support directory updates
• Assist with access cards and building coordination
• Manage meeting room bookings and calendars
• Greet visitors and provide front desk support

• Assist in coordinating vendors and office upkeep

• Perform data entry, filing, and document organization
• Proofread documents and communications
• Use Microsoft Office and Google Workspace
• Support meeting logistics

• Recent graduate (or up to 2 year experience) in Business/Office Administration or related field
• Internship or co-op experience
• Ability to work independently and in a team
• Strong work ethic and eagerness to learn
• Reception or front desk exposure (Asset)
• Inventory or office coordination experience
• Familiarity with tools like Google Calendar, Asana, or  (Asset)

We use artificial intelligence to review and screen applications and materials. However, every candidate we move forward with is reviewed and selected, and all final hiring decisions are made, by a member of our hiring team.

We are an equal chance employer committed to employment equity utilizing hiring practices on merit and business needs. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities and all others of legally protected status.