Office & Employee Experience Coordinator

Overview
At Pepsi Co, our mission is to create smiles around the world. With a portfolio of more than 500 beloved brands—including Soda Stream, Gatorade, Lay’s, and Quaker—we reach millions of consumers every day. Our teams are thinkers, creators, and problem solvers who turn ideas into action. Guided by innovation and consumer centricity, we create joyful moments through food and beverages while empowering associates to do meaningful work and make a lasting impact in the communities we serve.

Wherever you sit in the organization, you’ll be part of a global community that values your ideas and gives you the opportunity to shape your career and the world around you.

Job Overview
We are seeking a highly organized and detail-oriented  Part‑Time Office & Employee Experience Coordinator  to support the day‑to‑day administrative and operational needs of our office. This role is ideal for someone who likes to be in the office, enjoys variety in their work and thrives in a fast‑paced environment. This role will focus on office coordination, vendor management, reporting support, and employee experience activities, while partnering with internal teams such as HR and payroll when needed.

Responsibilities
Office & Administrative Support

Coordinate daily office operations to ensure a smooth and well‑functioning workplace

Order and manage office supplies, kitchen items, and groceries (e.g., coffee, snacks, etc.)

Handle deliveries and coordinate with internal teams for distribution

Maintain organized records, documents, and shared folders

Vendor Coordination

Act as a point of contact for external vendors (cleaning, maintenance, printing, etc.)

Schedule services, track requests, and follow‑up to ensure completion

Maintain vendor contact lists and documentation

Reporting & Data Support

Assist with basic reporting, including vendor accrual tracking

Compile and organize data from multiple sources (spreadsheets, systems, vendor inputs)

Ensure accuracy and timely submission of reports

Operational Support

Support administrative tasks related to expense tracking, including inputting approved expenses or reimbursements

Track gift cards and employee recognition items

Partner with internal teams (e.g., HR) to ensure information is submitted accurately

Employee Experience & Events

Assist in planning and coordinating employee events and activities on site and virtually

Support logistics such as vendor coordination, ordering supplies, and tracking budgets

Help manage employee recognition tools and initiatives

Coordinate Global Newsletter with cross‑functional teams

Handle communications regarding Holidays, events, etc.

General Support

Assist with business card orders and basic procurement processes

Help manage logins and access to office tools or vendor platforms

Take on ad hoc administrative and coordination tasks as needed

Qualifications
Experience & Expertise

2–5 years of experience in an administrative, office support, or coordination role

Strong organizational skills and attention to detail

Comfortable working with spreadsheets and basic reporting

Excellent communication and interpersonal skills

Ability to manage multiple tasks and prioritize effectively

Proactive and willing to take initiative

Exposure to office operations, a plus

Experience coordinating vendors or events preferred

Partner with HR and leadership teams to help execute employee engagement initiatives

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