Facility Services Administrator & Procurement Buyer

Position Summary
The Facility Services Administrator & Procurement Buyer supports day‑to‑day facility operations by coordinating administrative activities, managing purchase orders, and overseeing procurement processes. This role ensures timely acquisition of goods and services, maintains accurate documentation, and supports operational efficiency across multiple facilities. The position requires strong organizational skills, financial awareness, vendor coordination experience, and the ability to work in a fast‑paced environment where purchase orders are issued regularly.

Key Responsibilities
Facility Administration

Provide administrative support to the Facility Services team as needed

Maintain service contracts, vendor records, and compliance documentation

Track work orders and coordinate service requests with contractors

Monitor recurring maintenance schedules and service agreements

Maintain organized digital and physical filing systems

Support budget tracking and expense reporting

Assist with building access coordination and facility communications

Procurement & Purchasing

Prepare and issue Purchase Orders (POs) in accordance with company procedures

Request vendor quotes

Ensure proper approvals are obtained before releasing POs

Coordinate emergency PO processes when required

Maintain PO logs and tracking spreadsheets

Ensure all invoices include approved PO numbers prior to processing

Reconcile invoices with quotes and completed services

Communicate with vendors regarding delivery timelines and discrepancies

Assist in vendor onboarding and performance tracking

Assist in tracking OPEX and CAPEX expenditures

Assist in cost‑center coding of invoices

Prepare monthly procurement and spending reports

Support annual budgeting exercises as needed

Qualifications

Diploma or degree in Business Administration, Supply Chain, Facilities Management, or related field

3-5 years' experience in facilities administration and/or procurement

Experience with purchase order systems (ERP/iPas/Oracle/SAP or similar)

Strong understanding of procurement workflows

Proficient in Microsoft Office (Excel, Word, Outlook)

Strong attention to detail and organizational skills

Ability to manage multiple priorities in a fast‑paced environment

Compensation
Base salary range: $50,000 - $75,000

At Hatch, we are committed to fair and equitable compensation practices. In accordance with legislated pay transparency requirements, the expected salary range for this position is based on current market data and aligned with internal pay structures to ensure consistency and fairness.

Your individual compensation within this range will depend on factors such as skills, experience, qualifications and location. In addition to base pay, our total rewards package may include performance‑based incentives, comprehensive benefits, and other programs designed to support your well‑being and growth.

Benefits

Flexible work environment

Long‑term career development

Think globally, work locally

EEO Statement
Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We’ll do our best to meet your needs in accordance with applicable local legislation.

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