Admin Assistant

Volunteer Opportunity:
Admin Assistant
Nurture & Thrive Care Services

Location:

Mississauga, ON (Hybrid / Remote flexibility may apply)

Position Type:  Volunteer (Unpaid)

Time Commitment:  Approximately 10 hours per week

Reports To:

Admin Coordinator (Primary) | CEO & COO (Secondary oversight)

Organization:  Nurture & Thrive Care Services

About Us
Nurture & Thrive Care Services is a community-based nonprofit organization dedicated to supporting children, youth, and seniors through educational enrichment programs, family engagement initiatives, and community events. We are committed to building stronger communities through meaningful support, learning, and connection.

Position Overview
We are seeking a reliable, organized, and motivated  Admin Assistant (Volunteer)  to support the Admin Coordinator in daily administrative operations. This role is essential in ensuring smooth communication, documentation, and coordination across the organization.

The Admin Assistant will also be expected to  step in to support core administrative functions in the Admin Coordinator's absence , ensuring continuity of operations.

Key Responsibilities
1. Administrative Support

Assist the Admin Coordinator with daily administrative tasks

Support the scheduling of meetings and the preparation of meeting materials

Help organize documents, forms, and internal records

2. Meeting & Communication Support

Assist in creating Microsoft Teams meeting links when needed

Help with sending meeting reminders and follow-ups

Support communication between departments and leadership

3. Email & Inquiry Support

Assist in monitoring and organizing the administrative email inbox

Support responses to general inquiries and parent communications

Escalate important matters to the Admin Coordinator or the leadership team

4. Documentation & Filing

Assist in taking meeting notes when required

Help organize and upload documents to One Drive

Support filing and maintaining structured digital records

5. Event Administrative Support

Assist in preparing administrative materials for events (forms, lists, schedules, etc.)

Support coordination of logistics before and during events

6. Backup Responsibility (Coverage Role)

Step in to support key administrative duties when the Admin Coordinator is unavailable

Assist in maintaining continuity of:

Scheduling and meetings

Email communication

Document organization

Basic coordination tasks

Qualifications

Strong organizational and multitasking skills

Good written and verbal communication

Familiarity with Microsoft Office / Google Workspace (preferred)

Willingness to learn Microsoft Teams and One Drive

Ability to follow instructions and work in a team environment

Reliable, responsible, and detail-oriented

Interest in nonprofit work and community service

What You Will Gain

Hands‑on experience in nonprofit administration

Exposure to real organizational operations and event coordination

Opportunity to work closely with administrative leadership

Reference letter upon successful completion

Skill development in communication, coordination, and digital tools

Commitment
Approximately  10 hours per week , with flexible scheduling based on organizational needs.

How to Apply

Please send your resume and a short introduction outlining your interest to:

Email:  

#J-18808-Ljbffr