Senior Executive Assistant

At CI, we see a great place to work as one that is a safe place for everyone to have a voice, where people are empowered to take ownership over meaningful work, where there is an opportunity to grow through stretching themselves, where they can work on innovative products and projects, and where employees are supported and engaged in doing so.

We are seeking a high-caliber Executive Assistant to support our Global Chief Human Resources Officer (CHRO).

This role goes beyond traditional administrative support. You will be a key partner to the CHRO and the HR team, ensuring they are organized, prepared, and set up to operate at their best. You will anticipate needs, solve problems proactively, and help keep priorities on track in a fast-moving, global environment.

This role is required to be in office a minimum 4 days a week.

WHAT YOU WILL DO

Executive & Leadership Support

• Manage a complex, global calendar with shifting priorities and competing demands
• Oversee inbox flow, draft communications, and ensure timely follow-ups
• Keep the CHRO focused on the most critical priorities by anticipating needs and removing friction
• Act as a trusted point of contact for senior internal and external stakeholders
• Support the CHRO in maintaining strong day-to-day operations of the HR leadership team to ensure they are aligned, prepared, and operating efficiently
• Coordinate meetings (agendas, materials, logistics) and ensure clear follow-up on actions
• Support larger team events/ all hand HR meetings etc. ensuring all logistical aspects are addressed
• Build strong working relationships across the organization, particularly with other Executive assistants to ensure seamless coordination

Communication & Coordination

• Prepare and edit presentations, communications, and briefing materials
• Ensure information flows smoothly between the CHRO, HR leadership team, and broader organization
• Maintain a high level of judgement and confidentiality when handling sensitive matters

Travel & Administration

• Coordinate complex international travel, itineraries, and expenses
• Support executive meetings, offsites, and key events
• Provide additional administrative support to the HR leadership team as needed

Attributes

• You are a problem solver —you don’t wait to be asked, you see issues early and deal with them
• You bring sound judgement and discretion , especially with confidential information
• You are highly organized and can manage competing priorities without losing detail
• You build strong relationships and know how to work effectively with senior leaders
• You communicate clearly, with confidence and professionalism
• You’re comfortable working across time zones in a global organization

WHAT YOU WILL BRING

• Significant experience supporting senior executives (C-suite and prior HR administration support preferred)
• Strong organisational and calendar management skills
• Excellent written and verbal communication
• High level of attention to detail and follow-through
• Expert level Proficiency with Microsoft 365 tools
• Exposure to workday would be an advantage

This opportunity is for an existing vacancy with the company. The anticipated base salary range for this position is $75,000 to $105,000. Exact salary depends on several factors such as experience, skills, education, and budget. Salary range may vary based on geographic location. In addition to base salary, this position is eligible for participation in a bonus program. In addition, The Company offers a variety of benefits to eligible employees, including health insurance coverage, wellness programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others.

Many of these benefits are subsidized or fully paid for by the company.

CI Financial is an independent company offering global wealth management and asset management advisory services through diverse financial services firms. Since 1965, we have consistently anticipated and responded to the changing needs of investors. We are driven by a commitment to provide individuals and institutions with the highest-quality investments and advice. Our commitment to the highest levels of…