Front Office Coordinator - Kelly Services Ltd

Our customer located in downtown Toronto, ON, is looking for a Front Office Coordinator who will manage reception and hospitality experience for their Toronto office. This person must be detail‑oriented, exhibit strong customer service values, have proven time‑management skills, and can work in an environment that changes daily. This role is professional‑facing and works closely with the Workplace Services Manager assisting with projects and daily operations of the office space.

• Provide the first impression to clients, partners, potential employees, and guests. Act as an ambassador for the company.
• Provide excellent customer service to all guests and employees with any office‑related requests.
• Coordinate events onsite or offsite such as team meetings, lunches, socials, and activities.
• Assist with facility requests, building maintenance, and vendor coordination.
• Organize and maintain reception and common area appearances (restocking items as needed, moving and occasionally organizing and cleaning areas).
• Manage and stock inventory and budget for office supplies.
• Oversee cleanliness of the common areas, as needed.
• Maintain security by following procedures and controlling access (issuing access cards and visitor registration).
• Manage incoming and outgoing mail, shipping (Fed Ex), and deliveries.
• Provide administrative and project support to local teams as needed.

• Must be able to work in the office daily during business hours, 8 AM – 5 PM, and available at the front desk for long periods of time.
• Prior customer service or front office experience in a professional business office.
• Excellent customer service and interpersonal skills.
• Strong verbal communication and organization skills.
• Self‑starter with a positive, can‑do attitude.
• Google Suite, e‑mail, and calendar management experience.
• Intermediate skills in Google (Sheets, Slides, Docs), Canva and MS Office (Word, Excel, PPT).
• Adapts quickly to new technology.
• Able to juggle multiple tasks with efficiency and accuracy.
• Ability to adjust to changing environments.
• Ability to lift up to 25 lbs.

• Experience working at a technology company, start‑up, or hospitality role.

• Temp to permanent position.
• $25.00 – $28.00 per hour depending on experience.
• Work for an agile organization that is committed to making a positive impact.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodation for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.