Programs Assistant Job Mississauga area,Ontario Canada,Administrative/Clerical

Programs Assistant

Who We Are

Human Appeal is a global non-profit humanitarian and development organisation. We deliver life-saving emergency assistance such as food, medical aid, and disaster relief. At the same time, we run sustainable, community-led programmes in healthcare, education, and livelihoods to build resilience and self-reliance. Our experienced local teams work in vulnerable, hard-to-reach areas. Guided by a vision of a just, caring, and sustainable world, our mission is to save lives, alleviate poverty, and empower communities in line with the core humanitarian principles of humanity, impartiality, neutrality, and independence.

Position Overview

To provide administrative and coordination support to the Programs Development Coordinator in the implementation, coordination, and monitoring of Human Appeal (HA)’s international programmes. This includes supporting the collection, organization, and presentation of project feedback to HA partners and/or donors.

The role supports the effective and efficient delivery of HA’s international programmes to ensure that beneficiaries are appropriately supported. It also contributes to documenting and demonstrating programme outcomes to support accountability and ongoing donor engagement.

All duties are to be performed in accordance with applicable Canadian laws and regulations
, including employment standards, human rights legislation, workplace health and safety requirements, and organizational policies.

In return, you will receive a competitive salary within the range of $42,500-$50,000 and benefits.

Please also note that AI will not be used when candidates are sourced for this role.

Candidate essential criteria

Provide program implementation, coordination, and monitoring support to the Programmes Development Coordinator

Support the Programs Development Coordinator with preparation of documentation across the programme management cycle (., proposals, agreements, contracts)

Provide administrative and operational support to the Programmes department as required

Support the management of projects across the full project life cycle, including project design, planning, implementation, monitoring, evaluation, and learning

Assist with the preparation and maintenance of programme documentation, including proposals, agreements, and contracts, ensuring accuracy and alignment with organizational policies

Assist in preparing narrative and financial reports for prospective and existing donors, in coordination with relevant teams

Provide accurate and timely information updates to internal stakeholders, including Communications, Donor Care, and Fundraising teams

Coordinate logistics for field visits and monitoring activities, where applicable, ensuring alignment with organizational policies and safety requirements

Maintain accurate records of projects and donor information using internal systems (including Salesforce or similar databases), in compliance with applicable privacy and data protection laws in Canada

Contribute to the development of programme materials, training resources, and internal toolkits

Participate in internal meetings and, where appropriate, external events, representing the organization in a professional manner

Provide general administrative support to the Programmes Team, including scheduling, document preparation, and routine office coordination tasks

Conduct research on potential funding opportunities, as requested, to support the Institutional Funding team

Liaise with field offices and partners to support the preparation and review of project proposals, ensuring clarity and completeness

Support preparation and coordination of donor and partner correspondence and documentation

Coordinate meetings, including scheduling, preparing agendas, and recording and distributing minutes and action items

Assist with invoice processing in accordance with internal financial procedures

Support internal communications and information sharing across teams

Provide support during project initiation phases, including emergency response activities, under appropriate supervision

Attend and contribute to regular team meetings to support effective team operations

Maintain awareness…