Executive Administrative Assistant​/Office Manager

Position: Executive Administrative Assistant / Office Manager
Full-time
Sub-Department:
Reception
Department:
Corp Admin
Company Description  At  Link Snacks , we show up hungry, roll up our sleeves, plaid or otherwise, and dive straight into the hard work. We don’t hide from challenges; we hunt them down. We push harder, move faster, and take the kinds of big swings that built this business in the North Woods of Wisconsin four decades ago.
We’re everyday people who deliver extraordinary results. Innovation, creativity, and urgency aren’t buzzwords, they’re expectations. And just like the real protein snacks we make across our global house of brands—Jack Link’s® ,Lorissa’s Kitchen® ,Golden Island® ,BiFi® , and Peperami® and KOOEE!® to name a few—there’s nothing artificial about us. What you see is exactly what you get: humble, gritty, passionate people who show up every day ready to not just be a participate in the meat snack industry that the Link Family created, but to move faster, innovate harder and keep raising the bar so high, the rest of the world needs a ladder just to see it.
Dominating this space across the world takes a team. A team that runs together, succeeds together, and celebrates together. A team that’s full of relentless energy and spirit that can only be fueled by one thing: a fist full of our delicious meat snacks.
Real Meat Protein. Real People. Real Results. THAT is Link Snacks.

Job Description  Jack Link’s in Canada is located Mississauga Ontario. This is a great opportunity for a highly organized Executive Assistant to be part of tight knit Team. We are seeking a highly organized and proactive Executive Assistant to provide high‑level administrative and operational support to the Canadian leadership team. The EA will manage complex scheduling demands, coordinate cross‑functional communication, and act as a trusted partner who ensures the organization runs efficiently.
DUTIES AND RESPONSIBILITIES  The duties and responsibilities of this position shall consist of, but not be limited to, the following:
Manage team calendars, coordinate meetings, and ensure time is used effectively.
Prepare meeting agendas, presentations, reports, and take minutes as needed.
Manage confidential documents and maintain organized filing systems.
Arrange detailed travel itineraries, accommodations, and trip documentation.
Assist with expense reporting and budget tracking across each channel of business.
Serve as the primary liaison between company and internal/external partners.
Coordinate cross‑team communications to ensure clarity and alignment.
Coordination vendors for office supplies, equipment and services, ensuring cost effectiveness.
Procures all materials, supplies and parts necessary to maintain the office and our remote employees.
Manage and maintain all equipment, furniture, and security to provide a safe working environment.
Identify operational gaps and assist in problem‑solving to keep priorities on track.
Organize and coordinate communication of our Jack Links Canadian HR Policies ensuring that our employees are regularly informed of policies and procedures to support their daily work.
JACK LINK’S CORE VALUES:
Be Real, Speed Matters, Stewardship, Relationship Driven, Self-Discipline, and Show Awesome Character.
Qualifications

Required Qualifications:

Bachelor’s degree or equivalent combination of education and experience
3 + years relevant EA experience
Experience in coordinating regular team information, policies and communication
Experience developing maintenance and asset management programs
Proficient with Microsoft Excel, PowerPoint, Word and Outlook

Preferred Qualifications:

Knowledge of workplace safety standards, regulatory requirements, and industry best practices.
Building or property management experience a plus.
Experience in maintaining a secure and compliant office environment through HR policies.
Some experience in communicating and coordinating HR policies is an asset.
REQUIRED SKILLS, KNOWLEDGE AND ABILITIES   Excellent verbal and written communication skills; must work effectively with all levels of management and employees
Must demonstrate effective leadership, problem solving, presentation, and Team Member motivational skills
Demonstrated…