Executive Assistant Part-Time
Job in
Mississauga, Ontario, Canada
Listed on 2026-09-12
Listing for:
Rhenus SE & Co. KG
Part Time, Contract
position Listed on 2026-09-12
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
- Provide confidential administrative support to the CFO and Canadian Leadership Team.
- Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders.
- Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Prepare and edit correspondence, reports, presentations, meeting agendas, and other business documents.
- Coordinate leadership meetings, including meeting logistics, minutes, and follow-up on action items.
- Maintain organized electronic and physical filing systems while handling sensitive and confidential information with discretion.
- Support expense reporting, invoice processing, and other administrative finance-related tasks as required.
- Act as the primary contact for office administration matters, including coordinating with the building landlord, office vendors, and service providers.
- Assist with office moves, maintenance requests, office supplies, and general workplace coordination.
- Support special projects and provide administrative assistance to the Regional Shared Services team as needed.
- Collaborate with internal departments and external partners to ensure efficient business operations.
- Plan and organize internal and external company events, parties, and offsite meetings.
- Manage event budgets, track expenses, and handle vendor contracts.
- Send invitations, track RSVPs, and coordinate guest lists or seating.
- Handle venue selection, food catering, and audio-visual equipment setup.
- Oversee event timelines on the day of the event to ensure smooth operations.
- Support the planning and coordination of an upcoming office relocation and construction project.
- Coordinate with contractors, vendors, building representatives, and internal stakeholders to help keep the project on schedule.
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