Administrative Assistant

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality.

Our client is seeking an experienced administrative professional to provide support with insurance administration, contract coordination and general administrative activities. This is a busy, detail-oriented role requiring someone who is comfortable managing multiple priorities and can work independently with minimal training.

100% onsite

Start as soon as possible; 3 months potential for extension

• Support insurance administration, including Certificates of Insurance, renewals and related documentation.
• Coordinate with insurance brokers and internal stakeholders to obtain and maintain required insurance information.
• Maintain accurate electronic insurance records and documentation.
• Support the annual insurance renewal process.
• Provide contract administration support across a large portfolio of agreements, including coordinating signatures, renewals and contract changes.
• Track documentation and ensure contracts and agreements are properly completed and filed.
• Provide general administrative support to the team as required.

• 3–5 years of administrative or coordination experience.
• Previous experience within the insurance industry, ideally supporting property & casualty/commercial insurance.
• Experience working with Certificates of Insurance is strongly preferred.
• Experience supporting insurance renewals, brokers, contracts or related documentation.
• Strong Microsoft Office skills, particularly Excel, as well as Microsoft Teams.
• Excellent organization, filing and document-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Comfortable working independently in a fast-paced environment.
• Experience with RIBO, CAIB, CIP, and/or insurance CRM system would be considered an asset.

If you require an accessibility accommodation during the recruitment process, please call  x.235.