Operations Coordinator

Role:
Operations Coordinator

Location:

Mississauga, Ontario – Hybrid (4 days/week in office)

Company:
Mattamy Homes Canada

Department:
Construction Office, GTA Homebuilding

Employment Type:

Full-Time

Reports to:

Senior Manager, Operations

When it comes to forward-thinking homebuilding and thoughtfully planned communities, Canadians think of Mattamy Homes. And that success is centred on a foundation of great people, because our team is as solid as they come. At Mattamy, we are optimistic, hardworking and supportive. Together we learn and grow as we strive to create a positive impact in the homebuilding industry. Contributing to the Mattamy Way means being surrounded by caring people who encourage you to be exactly who you are.

It means your opinion is invited and your contributions count. And it means a career filled with pride, knowing you’re part of an environmentally-conscious, action-oriented organization with big plans for the future. The opportunity to bring the future of living to homeowners based on what Canadians value is exciting – and we’re making it happen.

This is an exciting opportunity for a highly organized, detail-oriented coordinator who enjoys keeping projects, systems and people moving. In this role, you’ll play an important part in supporting GTA Homebuilding operations by coordinating permits, maintaining accurate construction data and documentation, and collaborating across teams to improve processes and help deliver great experiences for our homeowners.

• Coordinate permit-related activities, including permit application submissions, intake reviews, document management and stakeholder follow-up to support timely approvals.
• Maintain and administer Build Pro system data, including lot personnel assignments, project setup activities and ongoing auditing to ensure data accuracy and compliance with established processes.
• Upload, manage and validate structural, grading and other construction documentation between enterprise systems and Build Pro.
• Maintain and track operational tools and records, including specification trackers, lockbox codes, quality management information and other construction support documentation.
• Monitor lot setup and integration activities between JDE and Build Pro, ensuring all lots are accurately established and maintained within company systems.
• Track system access, user accounts and usage for Construction and Operations teams, coordinating setup, changes and issue resolution as required.
• Provide administrative support for operational processes, including cheque requisitions, warranty system administration and other departmental activities.
• Collaborate with Construction, Customer Care, Land Development and Finance teams to identify process improvements, maintain data integrity and support operational excellence.

• A minimum of 2 years of experience in administration, operations coordination or construction support role within a fast-paced environment.
• Strong proficiency in Microsoft Office, particularly Excel, Outlook and Word. Excel will be tested at interview.
• Excellent organizational skills with the ability to manage multiple priorities, deadlines and competing requests.
• Strong attention to detail and commitment to maintaining accurate records, documentation and system data.
• Ability to learn and navigate multiple business systems while following established processes and procedures.
• Exceptional interpersonal and customer service skills with the ability to work effectively across multiple departments.
• Strong written and verbal communication skills.
• Self-motivated and proactive, with the ability to work independently and as part of a collaborative team.
• Demonstrated problem-solving skills and a continuous improvement mindset.