Sr. Administrative Assistant & Consulting Team Administrator

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care.

What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you.

Work Arrangement: This is a hybrid position requiring candidates to work on-site at least 2 days per week at our office in Mississauga. The remaining days may be worked remotely, subject to team and business needs.

About the Role (Job Summary):

McKesson Specialty Health is seeking an experienced Sr. Administrative Assistant & Consulting Team Administrator to provide high-level administrative support to two Vice Presidents while supporting the day-to-day administrative operations of our Consulting team.

This role combines senior-level calendar and meeting management, travel coordination, executive communications and expense administration with consulting-team responsibilities including invoicing, billing coordination, client engagement administration and project documentation.

Based in our Mississauga Meadowvale office, this hybrid role is ideal for a highly organized and proactive administrative professional who can confidently manage competing priorities, anticipate needs and work independently with senior leaders and cross-functional teams.

Senior Administrative Support (50%)

• Manage complex calendars for two Vice Presidents, proactively resolving conflicts, coordinating priorities and ensuring time is protected for critical business activities.
• Coordinate internal and external meetings, including agendas, meeting materials, attendees, rooms, technology and follow-up activities.
• Keep leaders informed of upcoming priorities, deadlines, travel and scheduling conflicts and ensure required documentation is available in advance.
• Support executive communications and inbox administration and draft or coordinate correspondence as required.
• Coordinate domestic and U.S. business travel, including transportation, accommodations, itineraries and required travel documentation.
• Prepare, proofread and format presentations, correspondence, meeting materials and other business documents.
• Coordinate leadership meetings, town halls, client sessions and special events, including logistics, catering, technology and travel.
• Attend selected meetings to capture minutes, decisions and action items and follow up on outstanding commitments.
• Prepare expense reports and support onboarding, offboarding, access requests, equipment and other administrative requirements.

Consulting Team Administration (50%)

• Coordinate the Consulting team's invoicing and billing process, including collecting billing information, preparing invoice requests, tracking approvals and following up with project leads and Finance.
• Maintain administrative records and trackers for client engagements, purchase orders, contracts, project codes and billing milestones.
• Provide administrative and project coordination support to Consulting leaders and teams, including meeting scheduling, document formatting, templates, distribution lists and records management.
• Coordinate logistics for client meetings and advisory boards, including venues, catering, technology and travel arrangements.
• Serve as an administrative liaison between Consulting leadership, project teams, Finance and other business partners.
• Handle confidential and…